Executive Assistant

Job Description

Must Have Technical/Functional Skills

Min 8+ Years’ Experience. Previous Administrative experience required, preferably in financial services

• Strong knowledge of utilizing Concur, Ariba, Outlook, Word, Power point and Excel.
• Experience working with a large team and prior trading floor admin experience is a plus.
• Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
• Polished and professional in phone and email communications
• Strong attention to detail, ability to work effectively and under pressure and time constraints.
• Exceptional problem solving skills and tenacious work ethic
• Excellent time management, organization and multi-tasking skills

• Proactively manage the calendar of multiple senior executives, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner.
• Answer executive phone line, which entails taking accurate messages, knowing executives whereabouts and handling calls with appropriate judgment
• Provide building access/badges and technical equipment for new hires
• Experience in processing travel and entertainment expenses promptly and accurately. Bank of America Merrill Lynch Concur experience a plus;
  Process invoices in Ariba
• Use the online travel system to schedule travel arrangements (both domestic and international)
• Handle sensitive and/or confidential documents and information
• Communicate with executives and line management to gather or convey relevant information related to meetings and schedules

• Discretionary Annual Incentive.
• Comprehensive Medical Coverage:
  Medical & Health, Dental & Vision, Disability Planning & Insurance, Pet Insurance Plans.
• Family Support:
  Maternal & Parental Leaves.
• Insurance Options:
  Auto & Home Insurance, Identity Theft Protection.
• Convenience & Professional Growth:
  Commuter Benefits & Certification & Training Reimbursement.
• Time Off:
  Vacation, Time Off, Sick Leave & Holidays.
• Legal & Financial Assistance:
  Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing.
• Salary Range: $95,000-$100,000 a year

BACHELOR OF COMPUTER SCIENCE