Executive Admin Assistant Job Plano area,Texas USA,Administrative/Clerical

Position: Executive Admin Assistant 4

Location:

Plano, Texas
Type:
Contract
Job #102615

Executive Assistant

Job Type: W2 Contract
Contract Duration: 12 Months, Possible Extension
Location: Plano, TX
Work Schedule: Fully Onsite
Pay Rate: $34.00 - $35.00 per hour
Required Education & Experience

Bachelor's degree
Minimum 5 years of Executive Assistant experience supporting VP-level executives and staff

Role Summary

Provide high-level administrative, clerical, and personal support to executive leadership. Manage complex schedules, communications, and travel while handling highly confidential and sensitive information. Coordinate domestic and international meetings, prepare executive?level materials, and serve as a trusted administrative resource to executive leadership.
Key Responsibilities

Plan, organize, and prioritize multiple assignments and projects with minimal direction
Manage executive calendars, including schedule prioritization, conflict resolution, and meeting logistics (location, A/V, meals, materials)
Maintain executive itineraries and screen communications, identifying priority items requiring executive attention
Prepare executive-level reports and presentations by compiling and organizing data into clear, comprehensible formats
Coordinate domestic and international travel, accommodations, meetings, and VIP visitor arrangements
Schedule executive conference rooms, maintain conference room equipment, and coordinate meetings with internal leadership and executive admin staff
Perform word processing and prepare presentations, spreadsheets, correspondence, contracts, internal memos, expense reports, and status reports
Establish executive-level documentation standards and create templates, styles, and formats
Process expense reports accurately and in a timely manner, ensuring correct allocation and budgeting
Maintain inventory of assigned property and equipment
Prepare personnel transaction documents and ensure access to company benefit and communication materials
Maintain network access, applications, and printing support; resolve technical issues for executive leadership
Support executive and employee relations by coordinating acknowledgments such as thank-you notes, flowers (per policy), and other communications
Participate in projects or committees as needed
Support general office operations, including office supplies, department events, and office organization

Skills & Qualifications

Bachelor's degree with 5+ years of EA experience supporting VP-level executives and staff
Advanced proficiency creating executive presentations using Excel, Tableau, and Power Point , including graphs, tables, and formatted reports
Strong verbal and written communication skills for interaction with internal and external stakeholders at all levels
Ability to build and maintain effective working relationships with executive leadership, community partners, and industry contacts
Strong independent judgment and critical thinking skills with limited direction
Ability to read, write, prepare, and interpret executive materials, presentations, contracts, and related documents
Proven ability to handle highly confidential and sensitive information

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