Development Support Admin

Mission:
To assist Christian parents by helping equip students to embrace Biblical truths, strive for academic excellence, and model Christ-like leadership to impact their homes, churches, and communities for Christ.

Employee Profile:

Spiritually, the employee shall possess characteristics that reflect:

• Acceptance without reservation of the PCA doctrinal beliefs

• A strong clear Christian testimony

• A mature, godly spirit

• A person of faith and prayer

Personally, the employee's life shall reflect:

• A lifestyle of biblical integrity

• A spirit of dedication, commitment, flexibility, and responsiveness

• The ability to listen and respond to counsel

General

Duties and Responsibilities:

• Enhance the effectiveness of the development team by providing information-management support.

• Conserve team's time by routing correspondence, drafting letters and documents, collecting, and analyzing information, writing thank you notes, and initiating and receiving telecommunications.

• Maintain confidential information by professional handling and filing appropriate forms.

• Assist in the preparation and support for all Development events (Occasional evenings and weekend hours)

• Prepare reports by following up on assigned projects.

• Assist department with mass communication efforts.

• Provides concise and timely information to inquiring parties as needed.

• Produces supportive material for meetings.

• Assists the Development department with mass mailings, marketing efforts, event preparation and execution, and administrative support as needed.

• Additional duties and responsibilities that are necessary and provided by the team.

• Assist with organizing contracts, invoices, and sponsorship records

• Track timelines and help ensure sponsor deliverables are completed on schedule

• Help coordinate meetings, calendars, and follow-ups

• Maintain organized files for sponsor assets (logos, ads, signage, etc.)

• Assist with collecting and organizing sponsor materials (logos, ads, graphics)

• Help ensure sponsor recognition is accurate across communications and events

• Provide sponsor materials to the marketing team for newsletters, website, and social media

• Help coordinate sponsor needs leading up to and during events

• Support on-site logistics to ensure a smooth experience

Qualifications/

Skills:

• Ability to apply common sense understanding and to carry out instructions furnished in written or oral form. Ability to ascertain which people may need immediate assistance and to act accordingly.

• Good computer skills and knowledge of Word, Excel, PowerPoint, Outlook, Canva, and Google document/management systems

• Strong attention to detail

• Clear and professional communication skills

• Ability to manage multiple tasks and deadlines

• Willingness to learn and take direction

• Reliable and responsive

• Positive, team-oriented attitude

• Strong organization, multi-tasking, and time management skills

• High level of confidentiality

• Occasional overtime will be required (coincides with major events)

• Prestonwood Baptist Church member preferred.

Physical Requirements and Work Environment:

• Regularly sit, talk, walk, hear, and to visually intercept visitors

• Computer work at the computer requiring repetitive finger motion and manual dexterity

• Good vision required (with correction) due to the need for focusing ability and close vision.

• Be able to occasionally lift between 10 - 20 pounds

• Works at desk and on a computer screen for extended periods of time

• Turns, bends, reaches and may occasionally use a step stool or ladder

• Works primarily in a traditional climate-controlled office environment with occasional outside travel between buildings

• Ability to handle moderate stress level as position requires multi-tasking and frequent interruptions