Executive Administrative Assistant

Overview

Tele World Solutions

is seeking a highly experienced

Executive Administrative Assistant

to provide strategic and high-level administrative support to Vice President-level executives and their leadership teams. This role will provide administrative, clerical support and personal assistance. Maintain the Executive's itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities.

Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting.

The ideal candidate is proactive, detail-oriented, highly organized, and thrives in a fast-paced executive environment while maintaining professionalism with internal and external stakeholders at the highest levels.

Who We Are:

The Architects of What Connects Us

You find the signal in the noise of data.

We build the signal itself.

We are

Tele World Solutions , and we are the strategic backbone for the world's most ambitious wireless networks. We're not just consultants; we're the engineers, designers, and problem-solvers that operators, OEMs, and tower giants trust to bring their boldest visions to life.

Our playground is the invisible architecture of connection-from vast macro networks to the hyper-precise world of DAS, Small Cells, and Wi-Fi. With a legacy of

hundreds of thousands of successful implementations , we help our clients navigate the entire lifecycle of their network: from the first line of a design to the final optimization, and every critical decision about performance and value in between.

Why does this matter to you?

The complex data you will master-the CDRs, network KPIs, and customer signals-flows from the very infrastructure we design and optimize. You won't just be analyzing abstract numbers; you'll be interpreting the digital heartbeat of networks that we helped bring to life. Your insights will directly influence the next generation of those networks.

Here, your work as a data storyteller is powered by deep, tangible engineering excellence. You provide the "what" and "why." We provide the "how" on a global scale.

Welcome to the engine room of connection. Let's build what's next

Responsibilities

Executive Calendar & Schedule Management
Manage complex and extremely active executive calendars
Prioritize and resolve scheduling conflicts proactively
Coordinate meeting logistics (location, AV setup, catering, materials)
Maintain detailed executive itineraries with precision
Ensure executives remain on track throughout daily schedules
Executive Communication & Correspondence

Serve as liaison between executive leadership, internal teams, external partners, agencies, and media contacts
Screen communications and determine urgency and executive notification requirements
Prepare executive-level reports, correspondence, presentations, contracts, and internal memos
Interpret and clarify requests; coordinate appropriate responses and follow-up actions
Maintain strong executive and industry relationships
Travel & Expense Management

Coordinate domestic and international travel arrangements, accommodations, and special travel needs
Arrange VIP visitor logistics and hospitality
Process and submit travel and expense reports accurately and in a timely manner
Review expense allocations and ensure budget alignment
Meetings, Events & Office Operations

Prepare agendas and meeting materials for executive, board, and committee meetings
Coordinate conference room scheduling and equipment readiness
Assist with planning and execution of internal and external events
Maintain office supply inventory and manage general office functions
Establish executive documentation standards and templates
Administrative & Organizational Support

Review and approve invoices, reports, and financial documents
Maintain records management systems
Support onboarding/offboarding processes, including IT access and equipment setup
Provide basic troubleshooting for hardware/software issues
Respond to organizational updates (org charts, seating charts, etc.)
Maintain strict confidentiality with sensitive executive materials
Qualifications

Bachelor's 2 year degree or equivalent work experience required
Minimum 5 years of experience supporting VP-level executives and leadership staff
Proven expertise in executive schedule management
Strong executive-level communication skills
Experience coordinating domestic and international travel
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience preparing executive presentations,…