Executive Administrative Assistant

Executive Administrative Assistant

Tele World Solutions is seeking a highly experienced Executive Administrative Assistant to provide strategic and high-level administrative support to Vice President-level executives and their leadership teams. This role will provide administrative, clerical support and personal assistance. Maintain the Executive's itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator.

Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting.

The ideal candidate is proactive, detail-oriented, highly organized, and thrives in a fast-paced executive environment while maintaining professionalism with internal and external stakeholders at the highest levels.

• Manage complex and extremely active executive calendars
• Prioritize and resolve scheduling conflicts proactively
• Coordinate meeting logistics (location, AV setup, catering, materials)
• Maintain detailed executive itineraries with precision
• Ensure executives remain on track throughout daily schedules

• Serve as liaison between executive leadership, internal teams, external partners, agencies, and media contacts
• Screen communications and determine urgency and executive notification requirements
• Prepare executive-level reports, correspondence, presentations, contracts, and internal memos
• Interpret and clarify requests; coordinate appropriate responses and follow-up actions
• Maintain strong executive and industry relationships

• Coordinate domestic and international travel arrangements, accommodations, and special travel needs
• Arrange VIP visitor logistics and hospitality
• Process and submit travel and expense reports accurately and in a timely manner
• Review expense allocations and ensure budget alignment

• Prepare agendas and meeting materials for executive, board, and committee meetings
• Coordinate conference room scheduling and equipment readiness
• Assist with planning and execution of internal and external events
• Maintain office supply inventory and manage general office functions
• Establish executive documentation standards and templates

• Review and approve invoices, reports, and financial documents
• Maintain records management systems
• Support onboarding/offboarding processes, including IT access and equipment setup
• Provide basic troubleshooting for hardware/software issues
• Respond to organizational updates (org charts, seating charts, etc.)
• Maintain strict confidentiality with sensitive executive materials

• Bachelor's 2 year degree or equivalent work experience required
• Minimum 5 years of experience supporting VP-level executives and leadership staff
• Proven expertise in executive schedule management
• Strong executive-level communication skills
• Experience coordinating domestic and international travel
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience preparing executive presentations, reports, and financial documentation
• Ability to handle highly confidential and sensitive information
• Strong organizational and prioritization skills with minimal supervision
• Demonstrated ability to build cross-divisional relationships

Fluency in Korean and English (spoken and written) optional

Core competencies include executive presence and professionalism, high attention to detail, proactive problem solving, confidentiality and discretion, event planning and coordination, budget and expense oversight, relationship building across teams, and time management and multitasking.

Preferred experience includes 5–7+ years supporting senior leadership, experience acting as an information and communication manager for…