Office Manager - Campus

Administrative Office Clerk

Pay Grade: 780 (Min $22.20 per hr) Work Days: 216

Primary

Purpose:

Facilitate the efficient operation of the school administrative office and provide clerical services for the school's administrative staff.

Qualifications:

• Education/Certification:
  
  High school diploma or equivalency
• Special Knowledge/
  
  Skills:
  
  Ability to use personal computer and software such as word processing, spreadsheets and databases Proficient skills in typing, word processing and file maintenance Effective communication and interpersonal skills Basic math skills
• Experience:
  
  One to three years of secretarial experience in a public education environment (preferred)

Major

Responsibilities and Duties:

• Assume responsibility for the organization, operation and distribution of work in the school office
• Sort, distribute and/or deliver mail and other correspondence
• Work with students, parents and teachers to maintain effective communications
• Act as liaison between the school and other departments (maintenance, central, etc.)
• Supervise office staff (registrar, financial secretary, secretary and clerk)
• Receive all incoming calls for principal, take reliable messages and route to appropriate staff
• Schedule meetings and appointments, and maintain calendar for principal
• Maintain records and prepare reports required by the Texas Education Agency (TEA)
• Assist principal with annual budget
• Supervise the collection, deposit and maintenance of records of all monetary transactions with the financial secretary
• Maintain proper files to include inventory of school supplies, mailing lists, student records, visitor logs and office communications
• Receive, store and issue supplies and equipment
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists and campus communications, as requested
• Maintain a daily teacher attendance log and records for substitute teachers
• Monitor personnel time records to include sick leave, vacation, and special requests
• Update handbook, policy manuals, etc.
• Keep informed of and comply with state, district and school policies and regulations concerning primary job functions
• Follow all rules, regulations and policies of Plano ISD and follow directives from supervisor
• Perform other functions that may be assigned by the administration and/or supervisor

Equipment Used:
Uses computer, typewriter, printer, copier, calculator and fax

Working Conditions:

Mental Demands:
Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress; work with frequent interruptions

Physical Demands/Environmental Factors:
Frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds