Executive Administrative Assistant

Immediate need for a talented Executive Administrative Assistant

This is a 12+ months contract opportunity with long-term potential and is located in Plano TX (Onsite). Please review the job description below and contact me ASAP if you are interested.

Job
-19692

Pay Range: $33 - $37/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

• Calendar management – scheduling meetings both internally and externally, including coordination with BPOs and across multiple sites
• Travel arrangements – submission and scheduling of travel itineraries for Mario and Christopher
• Expense reporting – managing expense submissions on behalf of both executives
• Approvals coordination – facilitating various approval workflows (e.g., through Knox platform)
• Docu Sign setup – preparing and routing documents requiring digital signatures for Mario and Christopher
• EA network coordination – liaising with other Executive Assistants in the building to accommodate and align executive schedules
• Space planning – supporting people placement and ensuring proper seating / space allocation across the team
• Event facilitation – assisting with monthly events, including catering coordination and logistics for any other event-related requirements

• Strong calendar management and scheduling experience (internal external, multi-site)
• Travel coordination and submission experience
• Approvals/workflow management (Knox platform experience a plus)
• Docu Sign or equivalent e-signature platform familiarity
• Microsoft Office Suite – Word, PowerPoint, Excel (standard office tools confirmed; Workday also referenced in JD).
• High attention to detail
• Strong interpersonal and communication skills for cross-functional EA coordination
• Ability to manage multiple priorities across two senior executives
• Proactive and organized approach to event and space planning
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Docu Sign (e-signature)
• Workday (referenced in JD for HR/admin functions)
• Beeline VMS (supplier-side platform for this requisition)

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.