Senior Administrative Assistant – Global Network, PULSE

Responsibilities

• Supports multiple executives, ranging from Director to Managing Vice President level in a tech-savvy environment
• Acts as the gatekeeper and extension of executives, handling critical administrative tasks
• Prioritizes complex scheduling requests and adjusts to frequent last minute changes
• Handles travel arrangements and creates timely expense reports
• Drives key team activities and events to promote a fun and team-oriented work environment
• Circulates information, answers questions, and acts as a team ambassador
• Fosters strong relationships with other Administrative Assistants and teams

• High School Diploma, GED, or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace
• Associates Degree preferred
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment preferred
• At least 3+ years of calendar management supporting multiple executives preferred
• At least 1+ year of meeting and event planning experience preferred
• Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions preferred
• Experience setting up video conference and Zoom/Skype technology for meeting user preferred
• Experience planning ahead and managing time effectively preferred
• Excellent written and verbal communications preferred
• Excellent organizational skills preferred