Executive Operations Coordinator

Join a Growing Engineering Consulting Firm

This is a high-impact role supporting daily operations, managing executive priorities, and helping drive company growth.

• Manage Outlook inbox, calendar, and executive communications
• Prioritize emails and act as a gatekeeper
• Coordinate travel, meetings, and projects
• Support onboarding, hiring, and office operations
• Assist with licensing, documentation, and administrative processes
• Organize systems, track deadlines, and improve workflows

• Previous Executive Assistant experience supporting senior leadership
• Advanced Microsoft Outlook, Teams, and Office skills
• Exceptional organization and communication abilities
• Proactive, detail-oriented, and able to anticipate needs
• Experience in a professional services, engineering, or technical environment is a plus
• Familiarity with AI tools and process automation is a bonus

Ideal Candidate: A polished, resourceful professional who thrives in a fast-paced environment, enjoys creating structure, and can become the executive's trusted right hand. Someone who can:

• Protect CEO calendar and time
• Filter and prioritize incoming requests
• Manage communications without constant direction
• Build efficient systems and processes
• Handle administrative details independently
• Support company growth while anticipating needs before Chris has to ask

This role is much more than a traditional administrative position—it is a strategic Executive Assistant opportunity for someone who enjoys building processes, creating organization, and serving as the operational right hand to a growing engineering firm's leader.