Administrative Assistant Job Plano area,Texas USA,Administrative/Clerical

Summary:

Work Mode: Hybrid schedule requirement of a minimum of 3 days per week onsite
Location: Plano, TX, Pennington, NJ, or Richmond, VA (preferred location)

Responsibilities:

Provide diverse and confidential administrative support, including extensive calendar management.
Support management with administrative tasks, coordinating travel arrangements, and processing expenses.
Gather and report information relevant to the executive.
Assist with organizing in-person meetings and off-sites.
Manage different and conflicting objectives, projects, or activities in a responsive and personable manner.
Provide executive administrative support to multiple company executives.
Manage the schedule of executives, including meetings, tele-presence, and travel.
Schedule staff events and coordinate responses to correspondence and requests from outside groups and senior management.
Type memoranda and correspondence and maintain accurate records.
Prepare expense reimbursements and other related administrative duties.
Communicate with executives and line management to gather and convey relevant information.
Assist site leader with site-specific activities, access management, and organization.
Proactively manage multiple calendars, effectively resolving conflicts that arise professionally.
Manage all travel planning and expenses, coordinating schedules for executives to maximize time and create efficiencies.
Prepare meeting minutes and related meeting documents, utilizing written and oral communication skills.
Accurately arrange complex, detailed, and frequently changing travel plans and itineraries.
Assist with various administrative aspects of the department management.

Requirements:

Minimum 3 years of experience as an Administrative Assistant or comparable level of experience.
Demonstrated ability in either current or prior positions to interact with senior-level executives.
Ability to work independently, multi-task, manage time wisely, and handle confidential and sensitive material with the highest degree of integrity.
Must be proficient in MS Suite.
Ability to multi-task in an urgent and deadline-driven environment.
Accuracy and quality control – must demonstrate accuracy & thoroughness and monitor own work to ensure quality.
Excellent attention to detail and organizational skills.
Pro-active attitude with the ability to stay focused and maximize time efficiently.

Preferred Skills: