Senior Administrative Assistant

Senior Administrative Assistant (Contract)

We are seeking an experienced Senior Administrative Assistant to support executive leadership in a fast-paced corporate environment. This position will partner closely with senior executives and the Business Support Manager/COO to provide high-level administrative and operational support while managing multiple priorities with professionalism and discretion.

This is an excellent opportunity for an organized, proactive administrative professional with strong executive support experience.

Key responsibilities include managing complex executive calendars, meetings, conference rooms, telepresence, and travel arrangements; coordinating executive schedules and prioritizing competing requests; scheduling team meetings and staff events; preparing correspondence, meeting notes, presentations, and executive communications; processing expense reports and reimbursements; ordering office supplies and managing access requests; maintaining organized records and confidential documentation; coordinating with internal and external stakeholders; supporting executives with day-to-day administrative operations;

and utilizing Microsoft Office, Outlook, Web Ex, SharePoint, and collaboration tools.

Required qualifications include a minimum of three years of Administrative Assistant or Executive Assistant experience, prior experience supporting senior-level executives, strong executive calendar management experience, proficiency in Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Web Ex, SharePoint, and telepresence/virtual meeting platforms, excellent organizational and time management skills, strong written and verbal communication skills, ability to work independently while managing multiple priorities, high level of professionalism, confidentiality, and attention to detail, and experience handling confidential information.

Preferred qualifications include experience supporting executives within a large corporate environment, project coordination or project management experience, knowledge of enterprise organizational structures, and strong collaboration and stakeholder management skills.