Assistant Registrar -Senior

Job Title

Pay Grade: 735 (Min $16.85 per hr) Work Days: 216

Primary

Purpose:

Responsible for providing assistance to the Registrar in maintaining, distributing, assuring accuracy of all student academic records and credentials

Qualifications:

• Education/Certification:
  
  High school diploma or equivalency
• Special Knowledge/
  
  Skills:
  
  Effective communication (verbal and written) and interpersonal skills
• Ability to use personal computer and software such as word, excel, database
• Proficient in typing, word processing, file maintenance
• Excellent organizational skills and able to multi-task
• Experience:
  
  Previous experience in public education environment
• Familiarity with TEAMS records system (preferred)

Major

Responsibilities and Duties:

• Assist in the evaluation of academic records for students entering PISD from other districts, states, countries
• Upon written request, send official transcripts and school records to other school districts, colleges, universities, or scholarship center
• Send, receive, and request student records for students going to or coming from Texas schools via TRex
• Maintain records of student enrollment; entries, withdrawals, transfers and re-entries
• Maintain Alpha Listing of students during school year with notations as to No Shows, entries, withdrawals and grade level changes
• Assist Registrar in organization of beginning and year-end filing and folder maintenance
• Assist in the intake and organization of records arriving from feeder schools
• Assist Registrar in the preparation and mailing of Final transcripts to colleges and universities
• Maintain daily record of transcript fees; also responsible for the weekly balancing and deposit of transcript funds
• Work with the Finance department to maintain records of students who owe money for books, library fines, and equipment
• Work closely with the counseling receptionist and secretary in keeping student files updated with personal information changes, on scholarship opportunities and applications, and on TAKS, ACT, SAT and AP labels
• Communicate effectively, both written and verbally with parents, students, staff and other Administrators
• Perform other tasks that may be assigned by the Administration and / or supervisor
• Follow attendance policy as assigned by supervisor
• Follow all rules, regulations, and policies of Plano ISD and all directives from supervisors

Equipment Used:
Computer, printer, copier and fax

Working Conditions:

• Mental Demands:
  Ability to maintain emotional control under stress; ability to work with frequent interruptions
• Physical Demands/Environmental Factors:
  Frequent standing, stooping, bending, kneeling, pushing, pulling; prolonged use of computer and other repetitive hand motions; some lifting, may be up to 50 pounds

SM071626