Sr. Administrative Assistant Plano, TX

Sr. Administrative Assistant

We are looking for a proactive Sr. Administrative Assistant to support daily office operations in Plano, Texas. This long-term contract position is ideal for someone who enjoys a fast-paced, hands-on environment and takes pride in creating a welcoming, organized workplace. The role combines front-desk coordination, office services, facilities support, and administrative assistance to help the team function efficiently each day.

Responsibilities:

• Welcome visitors, issue guest access materials when needed, and guide them to the appropriate team members.
• Manage incoming packages and courier deliveries, while preparing and coordinating outgoing shipments.
• Sort and distribute mail promptly to maintain smooth internal communication across the office.
• Monitor inventory for workplace supplies, refreshments, and snack items, placing orders and receiving deliveries as needed.
• Maintain shared spaces by refreshing breakrooms, tidying the coffee area, and keeping conference rooms presentable throughout the day.
• Provide office setup support by preparing workstations for new employees, resetting desks, and assisting with internal seating changes.
• Coordinate office meal arrangements on designated days, including vendor communication, delivery setup, and post-event cleanup.
• Submit facility service requests and process office-related invoices with accuracy and timeliness.
• Replenish copier paper and assist with general office readiness tasks to ensure uninterrupted daily operations.
• Offer backup administrative coverage for team members during absences and provide responsive support across the office as priorities shift.