Administrative Assistant 1

Overview

Seeking a detail-oriented and organized professional to support training operations, logistics, and classroom coordination across multiple learning programs. This role requires strong communication skills, ability to manage multiple priorities, and a proactive approach in a fast-paced environment.

• Coordinate communications with trainees and stakeholders
• Schedule training sessions, send invitations, and manage LMS registrations
• Prepare and distribute training reports and performance data
• Compile data to support training improvements and reporting
• Ensure all training materials are prepared, printed, and available for sessions
• Set up training rooms and ensure all required technology is operational
• Manage catering logistics for training sessions
• Maintain accurate training records, including attendance tracking
• Support program evaluation collection and analysis
• Manage training sample inventory and ensure facility readiness
• Assist with overall training center operations and additional administrative tasks as needed

• 1–2 years of relevant experience in operations, coordination, or administrative support
• High school diploma or equivalent (associate or bachelor’s degree preferred)
• Intermediate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word

• Strong attention to detail and organizational skills
• Ability to work with urgency and manage multiple priorities
• Excellent written and verbal communication skills
• Customer-service mindset with the ability to interact professionally across all levels
• Proactive, solution-oriented, and adaptable in ambiguous environments
• Strong problem-solving and time management skills
• Ability to work independently while collaborating effectively with cross-functional teams

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