Director of PEIMS Services

Data Management Coordinator

Primary

Purpose:

Direct and coordinate the collection and reporting of district Public Education Information Management System (PEIMS) data. Provide student data support and ensure student records are in compliance with all applicable laws and policies.

Qualifications:

Education/Certification:

Bachelor's Degree or equivalent experience. TASBO certifications preferred.

Special Knowledge/

Skills:

Extensive knowledge and experience with the Texas Education Data Standards (TEDS), including Texas Web-Enabled Data Standards (TWEDS)

Extensive knowledge and experience with the Student Attendance Accounting Handbook (SAAH)

Knowledge and experience of the Texas Student Data Systems (TSDS) and Individual Operational Data Store (IODS), including near-real-time data publishing requirements

Knowledge and experience working with K12 student information systems (SIS) and associated applications including enrollment, gradebook, attendance, scheduling, and discipline modules

Knowledge and experience developing training materials

Knowledge and experience using personal computers and software applications including databases, word processing, and spreadsheets

Excellent organizational, communication, and interpersonal skills

Ability to maintain accurate and auditable records

Ability to manage multiple priorities effectively

Ability to develop and maintain effective working relationships

Experience:

Minimum of 3 years of experience with PEIMS/TEDS data standards in a K-12 school district

Minimum of 3 years of experience with PEIMS coding, data collection, and submissions

Major

Responsibilities and Duties:

Coordinate the collection, integration, and formatting of all data required for PEIMS submissions according to PEIMS/TEDS Data Standards.

Submit all required data files for each scheduled submission to the appropriate agency within the TEA timelines/guidelines.

Publish and maintain student data in the TSDS Individual Operational Data Store (IODS) on a near-real-time basis; regularly review errors, validations, and system reports to ensure data accuracy.

Run edits, reports, and verification checks on data to ensure accuracy of information, then distribute edits and reports to appropriate staff for analysis, verification, and correction.

Compile, maintain, and file all physical and electronic reports, records, and other documents required.

Lead data quality reviews with program directors and campus staff; develop reports and queries to analyze and validate data integrity.

Coordinate with campus administrators, program directors, and the CFO/business office to collaboratively review and verify attendance and enrollment data for accuracy and completeness prior to each PEIMS submission.

Conduct on-site audits for adherence to federal, state, and local regulations, procedures, and documentation requirements as prescribed in the SAAH, PEIMS/TEDS Data Standards, local board policies, and district procedural manuals.

Coordinate training and support for all campus registrars, data clerks, and office personnel responsible for processing PEIMS and other student records.

Responsible for software training and first-level support regarding PEIMS data/coding, and SIS modules including enrollment, attendance, grading, & class scheduling.

Assign tasks, develop training options, create improvement plans, and work collaboratively to ensure effective operations and seamless customer service.

Maintain confidentiality and comply with policies established by federal and state law, State Board of Education Rule, and Local Board Policy.

Serve as liaison with Region 10 regarding student records services; receive and ensures timely dissemination of ESC and TEA updates to student records and PEIMS Data Standards.

Attend SIS user group trainings, regional PEIMS workshops and other related trainings to stay abreast of the latest trends and developments concerning student data management.

Maintain up-to-date documentation on all business operations and work procedures for the Student Records department.

Be customer service oriented and maintain a professional approach regarding all district matters.

Perform other duties and functions that may be assigned by the administration and/or supervisor.

Working Conditions:

Mental Demands:
Ability to communicate effectively (verbal and written) interpret policy, procedures, and data Coordinate district functions Maintain emotional control under stress

Physical Demands/Environmental Factors:
Frequent district wide travel Occasional prolonged and irregular hours Work with frequent interruptions Frequent standing, stooping, bending, kneeling, pushing and pulling Prolonged use of computer and repetitive hand motions Occasional lifting up to 50 pounds