Executive Assistant​/Resource Coordinator - Plano Campus

Assist the Prestonwood Baptist Church ("PBC") Lead Worship Pastor to effectively manage the use of the Music & Worship Ministry resources while coordinating and responding to various team members' overall needs.

Responsibilities:

* Assist the Lead Worship Pastor with scheduling, projects, and communication

* Respond to phone calls, emails, and voicemails

* Create and process invoices for non-employee players

* Enter payment details in the PBC Payroll System for employees

* Submit contract requests for any hired musician who will play at PBC more than three occurrences

* Generate purchase orders, check requests and other financial related items according to PBC policies

* Report, track, and update attendance for the instrumental program

* Serve as administrative support for the Instrumental ministry program - completing weekly newsletter and scheduling of players as needed

* Manage the digital and physical music libraries; both choral and instrumental (File Maker and Planning Center)

* Administer Planning Center online to include worship volunteer usage and scheduling

* Manage accurate records and contracts for worship mechanical and sync licenses as well as manage master lease and royalty payments

* Serve as the central contact for PBC copyright licenses and ensure compliance

* Oversee all special projects and events as assigned by the Lead Worship Pastor

* Manage and track all budget-related items pertaining to GOC including, but not limited to, contract requests, purchase orders, check requests, and background checks for all contractors

* Ensure volunteer screening processes are completed

* Submit and coordinate any physical maintenance required within Music & Worship

* Maintain staff time away records within the PBC Payroll System

* Other duties as assigned