Executive Assistant​/Resource Coordinator - Plano Campus

Executive Assistant/Resource Coordinator
- Plano Campus

Plano Campus
- Plano, TX 75093

Position Type Full-Time Education Level College Preferred Category Admin
- Clerical

Assist the Prestonwood Baptist Church ("PBC") Lead Worship Pastor to effectively manage the use of the Music & Worship Ministry resources while coordinating and responding to various team members' overall needs.

Responsibilities:

• Assist the Lead Worship Pastor with scheduling, projects, and communication
• Respond to phone calls, emails, and voicemails
• Create and process invoices for non-employee players
• Enter payment details in the PBC Payroll System for employees
• Submit contract requests for any hired musician who will play at PBC more than three occurrences
• Generate purchase orders, check requests and other financial related items according to PBC policies
• Report, track, and update attendance for the instrumental program
• Serve as administrative support for the Instrumental ministry program – completing weekly newsletter and scheduling of players as needed
• Manage the digital and physical music libraries; both choral and instrumental (File Maker and Planning Center)
• Administer Planning Center online to include worship volunteer usage and scheduling
• Manage accurate records and contracts for worship mechanical and sync licenses as well as manage master lease and royalty payments
• Serve as the central contact for PBC copyright licenses and ensure compliance
• Oversee all special projects and events as assigned by the Lead Worship Pastor
• Manage and track all budget-related items pertaining to GOC including, but not limited to, contract requests, purchase orders, check requests, and background checks for all contractors
• Ensure volunteer screening processes are completed
• Submit and coordinate any physical maintenance required within Music & Worship
• Maintain staff time away records within the PBC Payroll System
• Other duties as assigned

Requirements:

• Growing relationship with Jesus Christ as Lord and Savior as an active member of PBC
• A strong passion for music and worship ministry
• Great oral and written communication and interpersonal skills
• Understanding of basic financial practices
• Experience working in a church staff environment
• Intermediate to advanced computer skills, including Microsoft Office
• Able to juggle priorities and handle multiple projects
• Ability to work a Monday – Friday schedule with flexibility for evenings and PBC scheduled events
• Ability to work at a desk with a computer screen for extended periods of time, occasionally perform physical activities that require moving one's whole body, such as walking, stooping, lifting, pushing/pulling a cart, and lifting up to 20 pounds without assistance