General Service Specialist

Essential Duties & Responsibilities, subject to change based on organizational needs, including but not limited to the following:

• Business Support:
  Assist with vendor management and communication, preparing documents, processing invoices, event preparation, business coordination, and handling correspondence.
• Operational Support:
  Coordinate office moves, workstation setups, and seating arrangements. Maintain office cleanliness, organization, and readiness for daily operations. Assist with office supplies: inventory, ordering, stocking, and distribution. Support administrative tasks such as filing, printing, copying, and document organization.
• Data Management:
  Maintain and update electronic and physical files and datasets, ensuring accuracy and confidentiality.
• Customer Service:
  Provide excellent customer service to clients, visitors, and employees, addressing inquiries and resolving issues promptly and respectfully, respond to employee service requests promptly.
• Technical Tasks:
  The ideal candidate will understand how to use computer software tools to make tasks more efficient and easier to understand. Excel knowledge is a must. Other Duties:
  Greet visitors, Receptionist backup, maintain a welcoming reception area, company vehicle coordination, catering arrangements for meetings or events, support in procurement and other duties as assigned.

Qualifications:

• Bachelor's Degree in Business Administration or related field, or equivalent experience.
• 5 year(s) of related or equivalent experience in the Manufacturing industry in a GA assistant role. Proficiency in English required.
• Bilingual in English & Mandarin, aligned with business needs, a plus.
• Flexibility to work some evening hours as needed.
• Proficient in Microsoft Office including Word, Excel, Outlook, Teams, PowerPoint, and/or other applications to streamline communication and complete tasks.
• Excellent verbal and written communication, attention to detail, and project management capabilities.
• Ability to work independently as well as collaboratively in a team setting.
• Ability to thrive in fast-paced environments, prioritize tasks effectively, and maintain attention to detail and quality.
• Ability to handle sensitive information with discretion.