Compliance Specialist/Compliance Paralegal
Job in
Plano, Collin County, Texas, 75086, USA
Listing for:
Smart IMS
Full Time
position
Listed on 2026-09-12
Job specializations:
-
Administrative/Clerical
Data Entry
Salary/Wage Range or Industry Benchmark: 40 - 60 USD Hourly
USD
40.00
60.00
HOUR
Job Description & How to Apply Below
Job Title: Compliance Specialist/Compliance Paralegal
Duration (Contract): 6 Months
Client
Location:
Plano, TX 75023
Location Preference: Onsite
Job Description:
Responsibilities:
Support Legal/Compliance review of all new vendors to existing Vendor Evaluation Registration System (VERS), a tool that is managed by the Procurement teamAs part of the Vendor Evaluation Registration System process, conduct the compliance analysis of new vendor questionnaires. This review includes evaluating for form completeness and entering BvD red flag information into internal tracking for review by NA Compliance legal Counsel. Communicates risk rating determined by Counsel to procurement team on an ad hoc basisUsing the Compliance Catalyst tool (A Moody’s Company), validate the vendor in the tool and send a Due Diligence Questionnaire to the vendor to be completed. If needed, follow up with procurement, and business requestor regarding any questions. All communications are documented and tracked through the Vendor Compliance NA mailbox.Facilitating submission and receipt of vendor due diligence questionaries, coordinating responses from internal teams and vendors, send follow up communications, reviewing questionnaires for completeness, maintaining internal tracking of vendor review process via Excel spreadsheet, and maintaining internal records related to same.Once review has been conducted by counsel submits risk rating and disclaimer language into the Knox system or VERS system and attach risk assessment if required.Compliance Policy and Guidance Document Tracking– coordinating posting of policies and guidance documents on intranet. Assign or update tracking number to document version control.Monitoring of Department InboxInitial review of emails received by DepartmentUsing department templates to respond to inquiriesSending requests/questions/responses to appropriate internal stakeholdersSending responses to submitters as directed by internal stakeholdersSending COI and Gift & Hospitality acknowledgement emails to submittersFiling all mailbox emailsTracking External Questionnaire Submissions and Responding to Same for the Compliance Team using template responses and escalating to counsel when neededCirculating requests to internal SMEsSaving and filing completed questionnairesMaintain internal tracking of questionnaire submissions via Excel spreadsheetResponding to compliance questions in the questionnaireProcessing of Invoices and PUMIs and ensuring legal invoices are coded appropriately in GLASSMaintenance of annual budget tracking via Excel spreadsheet with vendor details and track the spend to date.Assistance with annual training data. Download bi-weekly training records for previous training cycle from the training system platform to be uploaded in the NA Shared Service Center Learning & Development (L&D) platform for (L&D) to update ClientU with completion records.Assistance with scheduling and attendance at NA Compliance Training Sessions. Capture employee attendance to be uploaded in the NA Shared Service Center for L&D to update ClientU with completion records.Review and circulate calls to Hotline to Investigation team.Handling administration of accessibility related matters as they come up including:Vendor contract renewals – tracking renewal dates and working with Legal to finalize contracts and SOWs with all accessibility vendorsResponding to customer inquiries in collaboration with customer careOther accessibility tasks as may be neededProvide administrative assistance to team as needed including circulating the weekly report to team members, printing, scheduling meetings, etc.Required Skills, Experiences, Education and
Competencies:
- Organization
- Attention to Detail
- Project Management
- Critical Thinking
- Curiosity to tackle new issues
- Paralegal or equivalent experience preferred
The hourly range for roles of this nature are $40.00 to $60.00/hr rates are heavily dependent on skills, experience, location, and industry.
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