Administrative Assistant

About Us

Headquartered in Plano, TX, Liquid Agents Healthcare is revolutionizing the healthcare staffing industry by helping healthcare professionals connect with opportunities they love. We're proud to be one of the fastest-growing private companies in the U.S., and we've built the technology that makes recruiting and hiring faster, smarter, and easier. We've also earned multiple "Best Places to Work" awards — because we know that our people are our greatest strength.

Want to join the team at Liquid Agents Healthcare and be at the center of it all? We're looking for a sharp, discreet, and highly motivated professional to join our team as an Administrative Assistant at our Plano headquarters.

At Liquid Agents, we thrive on progress, energy, and innovation, and we're never satisfied with the status quo. We're seeking an exceptional individual who operates with the highest level of confidentiality, anticipates what's needed before it's asked, and helps keep our leadership and office running at full speed. We're an award-winning company with patented technology that's changing an entire industry. This is your opportunity to work at a fast-growing organization where ambition is celebrated, no two days look the same, and your contributions directly impact the trajectory of the company.

We're not just filling jobs. We're redefining excellence.

The Administrative Assistant is a primarily office-based role responsible for supporting the smooth operation of both our leadership team and our Plano office. This individual will provide administrative support across a range of responsibilities, from assisting senior leadership with scheduling and communications to managing day-to-day office needs. This role also serves as the backup to the executive’s Personal Assistant, and may be called upon to assist with personal-adjacent tasks or errands when coverage is needed.

This position requires someone who is highly organized, exercises sound judgment and discretion, and is comfortable adapting to shifting priorities in a fast-paced environment.

• Manage and maintain a member of our executive leadership team’s calendar, including scheduling meetings, appointments, and business commitments with accuracy and efficiency.
• Coordinate domestic and international business travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries for employees.
• Handle sensitive and confidential information pertaining to business operations and internal communications with absolute discretion.
• Prepare and organize materials, agendas, and briefings in advance of meetings and business commitments.
• Assist with special projects, business research, and ad hoc requests as they arise.
• Liaise with internal team members and external contacts with professionalism and confidentiality.
• Provide general office support including managing supplies, coordinating deliveries, organizing common areas, and serving as a resource for day-to-day office needs.
• Assist with office-wide logistics such as meeting room setup, catering coordination, visitor management, and event preparation.
• Step in to support team members or departments with administrative tasks as business needs require.

• Serve as the executive’s Personal Assistant during periods of high volume, stepping in to assist with personal-adjacent tasks and errands as needed.
• Maintain familiarity with ongoing personal and professional commitments to ensure seamless coverage and continuity of support.
• Coordinate and manage vendor relationships, including communication, scheduling, service coordination, issue resolution, and follow-up to ensure needs are met efficiently.