Multifamily Procurement and Purchasing Manager

Multifamily Procurement and Purchasing Manager

Billingsley Property Services II, Inc. Plano, Texas, United States

Founded in 1978 by Lucy and Henry Billingsley, the organization expertly builds, owns, and manages its properties, ensuring long-term client, resident, and partner return. Specializing in master‑planned developments and principles of new urbanism, each Billingsley property signifies technology, convenience, and a vast array of amenities aimed to attract and retain tenants, residents, visitors, and employees. These amenities include art, sculpture, parks, trails, and outdoor public spaces.

With over 5,000 acres in DFW, Billingsley has built 5 million SF of Commercial space, 550 000 SF of Retail, 9 million SF of Industrial, and over 10 000 units of Multi‑Family.

Billingsley is creating its first Procurement and Purchasing Manager, a hands‑on role grounded in multifamily operations with direct visibility to the SVP of Multifamily Operations and a clear path to grow as the function grows. The immediate work is concrete and consequential. Across a portfolio of more than 10,000 units, purchasing today is reactive and uncoordinated: products get discontinued without alternatives in place, parts and materials are inconsistently sourced, and there is no system tracking what we have or what we need.

The first priority is to fix that, property by property, category by category. Once the foundation is in place, the role expands naturally into vendor agreements, pricing leverage, and a more strategic purchasing posture. This role will touch a lot of people and entrenched habits; the right person brings not just operational discipline, but the warmth and persuasiveness to bring property teams along with them.

• Conduct a comprehensive inventory of all materials, parts, and products across the multifamily portfolio: lighting, appliances, plumbing fixtures, HVAC components, and all ongoing maintenance supplies
• Identify products that have been discontinued or are no longer reliably available, and source qualified alternative suppliers and specifications
• Determine ongoing inventory needs by property and by category, establishing par levels and reorder thresholds that prevent reactive purchasing
• Build and implement an inventory tracking system so the portfolio always has visibility into what it has, where it is, and what needs to be replenished
• Bring structure to day‑to‑day maintenance purchasing: approved vendor lists, purchasing workflows, and approval thresholds that reduce ad‑hoc spending without creating friction for property teams

• Establish preferred vendor programs across key spend categories once inventory and product standards are set
• Negotiate volume pricing, supply agreements, and service terms that give Billingsley consistent pricing and supply continuity at portfolio scale
• Manage ongoing vendor relationships with accountability for performance, pricing, and availability
• Identify forward stocking opportunities for high‑use items to reduce emergency sourcing and protect against supply chain disruptions

• Support FF&E procurement for multifamily renovation and capital improvement projects, including appliances, lighting, fixtures, and amenity equipment
• Partner with property management and maintenance teams to understand specifications, timelines, and budget parameters before sourcing begins
• Maintain product and specification standards that ensure consistency across properties and simplify future replacement

• Continuously evaluate and improve purchasing workflows, identifying opportunities to automate, simplify, and reduce manual effort
• Actively embrace and apply AI‑powered tools for spend analysis, inventory forecasting, vendor evaluation, and procurement operations
• Track and report spending by category and vendor, surfacing savings opportunities and supply risks to leadership
• Develop purchasing policies and onboarding materials that make it easy for property teams to do the right thing

• Five or…