Associate Corporate Event Planner

Associate Corporate Event Planner

In partnership with division and corporate management, this position assumes a supporting role in the planning and execution of Tyler's annual user conferences, executive forums, corporate and client events, national trade shows, sales incentive trips, and other external client and internal staff meetings. As part of Tyler's corporate staff, you will make an impact on outcomes that affect various areas of the company.

Your work will ultimately support our team members, clients, stakeholders, and the public sector.

Plano, Texas | Lubbock, Texas | Yarmouth, Maine | Overland Park, Kansas

10-25%

• Effectively communicate with clients, sponsors, and staff via phone/email regarding all aspects of company events including registrations, schedule changes, payments, and miscellaneous questions
• Generate reports on event registration and pick-up
• Assist with accounting processes for events & trade shows; maintain invoices and receipts for the Corporate Meetings AMEX, analyze and verify invoices for accuracy, seek resolutions as necessary, and reconcile monthly bills – assigning cost centers to each line item
• Reconcile Paymentech report for credit card processing fees
• Travel with and assist the events team with necessary conference tasks
• Perform site visits and evaluate potential venues to determine viability of properties and location for specific events
• Negotiate meeting space, room rates, commission, food & beverage and concessions with properties
• Research and contract entertainment options
• Establish projected attendance, expenses and revenues, and submit a working budget
• Define and coordinate detailed project plans for program content, documentation, themes, promotional collateral, templates, naming conventions, web sites, social media, 3rd party participation, registration process, communication process, meeting room logistics, general and opening sessions, decor, reporting, staff and travel, directional signage and banners, shipping logistics, room block management, onsite management, post event surveys, and post event review
• Manage and execute onsite functions: pre-conference planning visits, breakout logistics (room sets, room assignments, etc.), technical logistics (AV, internet, screens, phones, electrical, etc.), food & beverage functions (meals, breaks, private parties, receptions, etc.), security and lockdown, sponsor ships and vendor logistics, transportation, onsite check-in, add-on meetings, arrival/departure logistics, etc.
• Support coordination of sponsor ships and exhibitors
• Select food and beverage
• Assign employees and tasks
• Procure nametags, gift bags etc.
• Solicit feedback from clients
• Research vendor/suppliers for new event ideas, products or services
• Event Management Software Administration: develop and maintain working knowledge of the program; define custom fields, contact types, registration paths, admission items, optional items; build, test, and deploy multiple registration event paths; manage content: graphics, documents, web links, surveys, badge templates, email, payment structure; reconfigure data for upload of classes and invitees; create live reports and arrange stakeholder access during events; communicate issues to supplier to get resolution

• Bachelor's degree in a related field or comparable work experience
• Typically requires 2-5 years related work experience in a corporate, agency or hospitality industry environment
• CMP (Certified Meeting Professional) a plus
• Travel to events on-site as needed
• Excellent planning, organizing and problem-solving skills a must
• Keen attention to detail
• Effective communication and decision-making skills
• Excellent people skills
• Ability to work well in a large team environment

Your health and well-being are important to us. That's why we invest in our team members by offering competitive benefits to support their health and financial wellness. Learn more about how we care for our people.

Tyler Technologies is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, protected veteran status, or any other status protected under local, state, or federal laws. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request by emailing  or by calling  ext.

791008.