Sourcing Manager

Sourcing Manager

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company's esteemed annual list of the World's Most Innovative Companies, as well as recognition as one of U.S. News & World Report's Best Companies to Work For in 2024.

Discover endless opportunities to grow and make your mark at Hines.

As a Sourcing Manager with Hines, you will provide leadership and end-to-end management of sourcing and procurement activities supporting property, facilities, engineering, and capital project spend across a major commercial office portfolio.

This position is responsible for leading complex competitive procurement events, negotiating commercially advantageous agreements, managing supplier risk and performance, and advising senior Hines and client stakeholders on procurement decisions. The Sourcing Manager will operate with a high degree of independence, lead cross-functional initiatives, mentor less-experienced team members, and help strengthen the governance, scalability, and overall effectiveness of the Sourcing and Procurement Management Program.

The successful candidate will demonstrate strategic judgment, leadership capabilities, and appropriate business acumen to navigate a complex operating structure. Responsibilities include, but are not limited to:

• Lead end-to-end sourcing and procurement activities for operational services, engineering requirements, and capital projects across a major commercial office portfolio.
• Develop and execute sourcing strategies aligned with portfolio priorities, operational requirements, financial objectives, and client expectations.
• Manage complex competitive procurement events, including requests for proposal, requests for quotation, requests for information, contract renewals, supplier transitions, and bid-waiver evaluations.
• Partner with Hines Platform Management, Property Management, Facilities Management, Engineering, Finance, Contract Administration, Legal, Risk Management, and client stakeholders to define requirements and establish sourcing priorities.
• Analyze supplier spend, market conditions, contract expirations, service requirements, and supplier concentration to identify savings, consolidation, risk-reduction, and operational improvement opportunities.
• Establish sourcing schedules, project milestones, stakeholder responsibilities, and approval requirements to ensure initiatives are completed accurately and on time.
• Conduct all sourcing activities with integrity, professionalism, transparency, and adherence to Hines and client procurement requirements.
• Develop comprehensive bid documentation, including scopes of work, key performance indicators, service-level requirements, pricing templates, supplier bid lists, evaluation criteria, project schedules, and comparison summaries.
• Lead supplier meetings, site visits, bidder conferences, clarification sessions, interviews, and final presentations.
• Develop negotiation strategies and lead negotiations involving pricing, escalation structures, payment terms, performance standards, contract duration, termination rights, risk allocation, and other material business terms.
• Prepare executive-level award recommendations, sourcing analyses, project presentations, and bid-waiver justifications for Hines and client approval.
• Present formal sourcing recommendations to senior Hines and client stakeholders, as required.
• Coordinate with Hines Contract Administration and Legal teams to translate approved sourcing outcomes into accurate and enforceable agreements.
• Draft and review contracts, amendments, statements of work, exhibits, pricing schedules, and other commercial documentation.
• Act as the primary liaison among business stakeholders, Legal, suppliers, and client representatives during contract review and negotiation.
• Coordinate the execution of contracts, amendments, nondisclosure agreements, and related procurement documentation.
• Identify contractual, operational, financial, and supplier risks and recommend appropriate mitigation strategies.
• Lead supplier due diligence and onboarding activities through platforms such as Achilles and GRMS.
• Partner with operational teams to establish supplier performance expectations, governance routines, and corrective action plans.
• Support the resolution of supplier performance, billing, compliance, and contractual issues.
• Evaluate incumbent supplier performance and market competitiveness to support renewal, rebid, remediation, or replacement decisions.
• Partner with Finance, Accounts Payable, Facilities Management, Property Management, and Engineering teams to investigate and resolve billing and purchase-order issues.
• Develop financial analyses, pricing comparisons, cost-benefit evaluations, total-cost-of-ownership models, and sourcing scenarios.
• Track, validate, and report savings, cost avoidance, supplier diversity, sourcing activity,…