Project Coordinator, Construction Services

Job Summary

We are seeking a highly organized Project Coordinator to support our Construction Services team on a nationwide big-box retail program. This program includes multiple concurrent construction projects across diverse locations, requiring consistent execution, documentation, and compliance management. This role is critical to program success. The Project Coordinator will own project documentation, subcontract administration, and closeout processes, enabling Project Managers to focus on execution, client relationships, and financial performance.

This is a hybrid role based out of our Plano, TX office. If you are detail-oriented, thrive in fast-paced, multi-project environments, and enjoy building structure and process, this is a great opportunity to make an immediate impact.

• Establish projects in client and internal project management systems (e.g., Procore)
• Maintain accurate project data, including milestones, status updates, and documentation
• Coordinate subcontractor onboarding, including prequalification and compliance verification
• Draft, distribute, and track subcontract agreements, purchase orders, and change orders
• Monitor insurance, contractual requirements, and compliance documentation
• Manage and maintain complete, audit-ready project files throughout the lifecycle
• Track and organize RFIs, submittals, change orders, and other key documents
• Ensure alignment with client and internal documentation standards
• Support invoicing processes and track payments to subcontractors and vendors
• Assist with change management documentation and approvals
• Coordinate collection and submission of all closeout deliverables
• Ensure timely completion of punch lists and final documentation
• Support final payments and project completion requirements
• Prepare and distribute reports for internal stakeholders and clients
• Collaborate closely with Project Managers and Senior Project Coordinators to maintain program visibility
• Handle sensitive project and financial information with discretion
• Ensure adherence to all program, client, and regulatory requirements

• Associate’s or Bachelor’s degree in Construction Management, Business, or related field preferred
• 2–4 years of experience supporting construction projects in a coordination or administrative role
• Experience with subcontract administration, including prequalification, insurance verification, and contract tracking
• Strong understanding of construction project documentation processes including RFIs, submittals, change orders, and closeout packages
• Advanced organizational skills with the ability to manage multiple projects simultaneously
• High attention to detail and ability to maintain accurate, audit-ready documentation
• Proficiency in Microsoft Excel and Outlook for tracking and communication
• Experience working on multi-site retail, restaurant, or commercial construction programs preferred
• Familiarity with project management software (e.g., Procore)
• Experience supporting high-volume, fast-paced project environments

The anticipated compensation range for the position is $55,000 - $65,000 based on a full-time schedule, market and business conditions, and is commensurate on individual education, qualifications, and experience. Benefits include medical, dental, vision, life, and disability insurances, flexible paid time off, paid holidays, sick time, and a matching 401K plan.

Sevan Multi-Site Solutions, Inc. is proud to be an equal opportunity employer committed to a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, genetics, disability, pregnancy, veteran status or any other basis protected by law.