Production Coordinator Job Plano area,Texas USA,Creative Arts/Media

Manage and optimize the Media Director’s complex calendar, meetings and travel logistics promptly and accurately.
Serve as the primary point of contact for supporting and scheduling production meetings.
Prepare agendas, briefs, run-of-show documents for meetings, capture notes and track action items for production and cross-functional team meetings.
Draft emails, correspondence and reports on behalf of the Media Director when needed.
Interact with cross-functional teams and maintain up‑to‑date knowledge of all projects in development. Liaise with the media team, talent, managers, agencies or vendors to ensure over communication is met.
Process and track release forms, contracts, expense reports, purchase orders, invoices and vendor paperwork in a timely and accurate manner.
Maintain confidentiality regarding talent, budgets, and strategic initiatives.
Help identify efficiencies, offer solutions, recommend new tools and processes and evaluate AI implementation opportunities.
Perform general administrative and clerical support tasks as needed.

Production Coordination

Create and maintain project documentation for productions (timelines, call sheets, teleprompter scripts, transcripts, vendor lists, release forms, etc.).
Open projects and track production and post-production workflows to ensure deadlines and deliverables are met (Google Drive, Asana, Frame.io, Rev etc.).
Coordinate with editors, freelancers/vendors/contractors, managers and talent.
Working alongside the Media Director and Studio Manager, assist with shoot logistics including crew bookings, location coordination, travel arrangements, itineraries and equipment rentals when needed.
Jump into supportive production mode for shoots, creative sessions, live events, screenings, zooms/webinars, and content launches as needed.
In collaboration with the Studio & Asset Manager, deliver and catalog production notes, assets, footage and data from shoots following the standard workflows in Asana and the asset management system.
Support editors during post-production by tracking revisions and alerting teams of final deliverables.
Facilitate production tracking and status updates.
Participate in content pitching and ideation opportunities.

Ministry

Has the duty to interact with others as an ambassador of faith.
Tasked with performing duties according to the Word of God and Biblical standards as drawn from the Holy Scripture.
Serves as a messenger or teacher of faith according to e3 Doctrinal statements and beliefs.
Has a duty to assist others to cultivate intimacy with God and growth in Christ-like character through personal and corporate spiritual disciplines.

REQUIRED QUALIFICATIONS & PREFERRED SKILLS

Bachelor’s degree preferred (Film, Media, Communications, Business or related field).
At least 1–2 years of internship or assistant experience in production, entertainment (film/television), digital media, agency or creative operations environment.
Experience supporting leaders or executives.
Familiarity with post-production workflows.
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Fast learner and proactive problem-solver who takes ownership.
Discreet and trustworthy with sensitive information.
Detail oriented with ability to juggle multiple projects, address priorities and needs and meet deadlines simultaneously.
Proficiency in Microsoft Office and Google Workspace.
Bonus if you have experience in project management tools and editing software:
Asana, Frame.io, Premiere Pro, DaVinci Resolve, etc.
Ability to remain calm under pressure and meet tight deadlines.
Strong interpersonal skills and collaborative attitude with a warm, professional presence.
Excitement about leveraging storytelling for Kingdom impact and willingness to learn, adapt and grow in new areas.
Passion for storytelling and alignment with the mission of e3 Partners / I Am Second.
Bonus if you have experience in faith-based, nonprofit or mission-driven organizations.

Spiritual Requirements:

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