Event Center Analyst

HIRING RANGE: $2,330.44 - $2,854.89 BIWEEKLY
FULL SALARY RANGE: $2,330.44 - $3,379.34 BIWEEKLY
Purpose

The purpose of this position is to support the financial operations of the Credit Union of Texas Event Center by analyzing event data, reconciling revenues and expenses, preparing financial reports, and assisting with budget forecasting. This role ensures accurate financial tracking and reporting to protect City assets and support strategic decision‑making.

• Supports budget development and financial planning by collaborating with the Finance Department to assist in preparing, formulating, and revising budgets; monitoring revenues and expenditures; conducting financial forecasting and analysis; and ensuring payments are processed and revenues are accurately allocated to the appropriate general ledger accounts within budget.
• Prepares and reconciles event settlements by analyzing ticket sales, food and beverage revenues, and other event-related income and expenses to determine final billing or payment due.
• Creates and maintains financial spreadsheets by compiling data from multiple sources to support analysis of event profitability, cost of goods sold (COGS), and gross margins.
• Reconciles food and beverage sales and deposits by reviewing point-of-sale reports, verifying deposit receipts, and ensuring accurate allocation of revenues.
• Reviews and approves invoices by verifying accuracy, coding to appropriate general ledger accounts, and ensuring timely processing for payment.
• Tracks and reports sponsorship and premium-level revenues by generating invoices, monitoring payments, and calculating commissions owed.
• Assists with monthly inventory reviews by compiling sales and payroll data to calculate COGS, prime cost, and gross margin for food and beverage operations.
• Coordinates with internal departments and external partners by providing financial documentation, responding to audit requests, and supporting cross-functional initiatives.
• Trains and assists staff in financial processes by sharing knowledge, mentoring team members, and supporting business areas as needed.
• Resolves financial discrepancies by researching credit card disputes, verifying transactions, and communicating with vendors or clients to ensure resolution.

Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field plus one (1) year of relevant experience.

Other combinations of education and experience may be considered.

• Financial analysis, budgeting, and reconciliation practices.
• Event settlement processes and revenue tracking.
• Accounting principles and general ledger coding.
• Inventory and cost control methods.
• Microsoft Excel and financial reporting tools.
• Internal controls and audit compliance.
• Public sector financial operations and reporting standards.

• Analyzing financial data and preparing accurate reports.
• Reconciling complex revenue streams and resolving discrepancies.
• Communicating effectively with internal and external stakeholders.
• Managing multiple priorities and meeting deadlines.
• Training and mentoring staff in financial procedures.
• Using financial software, spreadsheets, and databases.
• Maintaining confidentiality and exercising sound judgment.

• Work is primarily performed in a standard, climate-controlled office setting.
• Requires prolonged periods of sitting, standing, and walking.
• Frequent use of hands and fingers to operate computers and other office equipment.
• Visual acuity to read printed materials and computer screens.
• Verbal and auditory ability to communicate effectively in person and by phone.
• Occasional bending, kneeling, reaching, or lifting up to 10 lbs.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as needed.