Surgery Scheduler Derm and Mohs

We are seeking an experienced, patient-centered Surgery Scheduler to coordinate Mohs and dermatologic surgery from referral through post‑op follow‑up. This role requires a strong knowledge of Mohs workflow and dermatology pathology terminology to confidently answer patient questions, explain next steps, and support a smooth surgical experience.

• Schedule Mohs surgery, excisions, repairs, and related dermatologic procedures based on provider availability, case urgency, and pathology results
• Review and interpret dermatology pathology reports to support scheduling and patient communication (e.g., BCC/SCC subtypes, margins, biopsy site, special instructions) as directed by the provider
• Contact patients to explain the surgical plan, what to expect on the day of surgery, timing, pre‑op requirements, and post‑op care basics
• Answer patient questions regarding diagnosis and process using appropriate, non‑alarming language; elevate clinical concerns to nursing/provider when needed
• Coordinate required documentation: pathology reports, photos, referrals, authorizations, consents, and pre‑op instructions
• Obtain and track prior authorizations, referrals, and insurance verification for surgical cases as needed
• Communicate with referring providers and outside facilities to request missing records, pathology, or documentation
• Confirm appointments, provide reminders and instructions (medications, blood thinners per protocol, arrival time, restrictions, driver needs, etc.)
• Manage cancellations, reschedules, and waitlists while keeping the surgical schedule optimized
• Document all scheduling and patient communications accurately in the EMR
• Support clinic workflow on surgery days as needed (patient check‑in support, coordinating repairs, photos, forms)

• Working knowledge of Mohs surgery workflow, scheduling priorities, and common patient questions
• Strong understanding of dermatology pathology terminology (e.g., BCC, SCC, melanoma, dysplastic nevus, margins, in situ vs invasive) and ability to communicate next steps clearly
• Excellent phone etiquette and customer service; calm, confident communication with anxious patients
• High attention to detail and strong organizational skills in a fast‑paced, high‑volume environment
• Proficiency with Mod Med/EMA EMR and PMS, Klara and other software
• Ability to handle sensitive information and maintain HIPAA compliance

• 2+ years experience in a dermatology and/or Mohs practice preferred (scheduling, referrals, or surgery coordination)
• Experience with insurance verification and prior authorizations strongly preferred
• Bilingual a plus (if applicable)

• Reliable, punctual, and team‑oriented
• Able to prioritize urgent cases, communicate clearly, and follow protocols
• Comfortable working closely with providers, nursing staff, and pathology documentation
• Can multi‑task and efficiently clear desk/messaging/phone systems and tasks

• Prolonged sitting/standing; frequent computer and phone use
• Ability to lift/move up to ~25 lbs occasionally

Ideal candidate has dermatology/Mohs scheduling experience and can confidently explain pathology results and procedural next steps to patients.