Recruiting Coordinator

Business Unit: Corporate Human Resources / Talent Acquisition

Employment Type: Full-Time

Ultimate Staffing is seeking a detail-oriented and highly organized Recruiting Coordinator to support the Talent Acquisition team and hiring managers at our customer throughout the recruiting and onboarding process. This role serves as a critical partner in delivering an exceptional candidate experience while ensuring efficient coordination of recruiting activities across multiple business units.

The Recruiting Coordinator will manage interview scheduling, candidate communications, recruiting administration, onboarding coordination, applicant tracking system updates, and reporting activities. The ideal candidate is proactive, customer-focused, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of accuracy and professionalism.

• Coordinate interviews between candidates, recruiters, hiring managers, and cross-functional interview teams.
• Schedule phone, virtual, and onsite interviews across multiple locations and time zones.
• Manage interview logistics, including conference room reservations, travel arrangements, and interview itineraries.
• Serve as the primary point of contact for candidates throughout the interview process.
• Provide timely and professional communication regarding interview schedules, status updates, and next steps.
• Monitor recruiting workflows to ensure a smooth and positive candidate experience.
• Support high-volume recruiting initiatives and hiring events as needed.

• Ensure candidates receive a professional, responsive, and engaging experience at every stage of the hiring process.
• Prepare interview materials and distribute candidate resumes and interview schedules to hiring teams.
• Respond to candidate inquiries and elevate issues when appropriate.
• Assist with job offer administration and pre-employment documentation.
• Maintain confidentiality of candidate and employee information.
• Maintain accurate candidate records within the Applicant Tracking System (ATS).
• Post and manage job requisitions across internal and external recruiting platforms.
• Track interview activity, candidate progress, and hiring status updates.
• Ensure recruiting documentation complies with company policies and applicable employment regulations.
• Support data integrity and recruiting process compliance audits.

• Coordinate pre-employment activities, including background checks, employment verifications, and required documentation.
• Partner with Human Resources and hiring managers to facilitate successful onboarding of new hires.
• Assist new employees with onboarding schedules and orientation logistics.
• Monitor progress of onboarding requirements and follow up on outstanding items.

• Generate recruiting reports and staffing metrics, including interview activity, time-to-fill, requisition status, and candidate pipeline data.
• Support recruiting projects, process improvements, and talent acquisition initiatives.
• Assist with recruiting events, career fairs, university recruiting programs, and networking activities.
• Identify opportunities to improve efficiency, candidate engagement, and recruiting operations.

• Bachelor's degree in Human Resources, Business Administration, Communications, or a related field; equivalent experience may be considered.
• 1-3 years of recruiting coordination, human resources, administrative support, or talent acquisition experience.
• Experience scheduling interviews and managing calendars in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Abilit…