Sr Facilities Specialist

Benefits

We offer up to a 10% match on 401K on your hire start, with a vesting timeline of only one year, along with medical benefits that start on day one with a 30% premium rebate annually! We also provide access to the Calm app for free, a performance management program for additional annual incentives, and a pay-for-performance culture that motivates employees to improve company results.

The Sr. Facilities Specialist will sit in our Plano, Texas location and provide support to the Sr. Manager, Facilities Management by engaging and coordinating with external vendors for the procurement of facility-related supplies and equipment, supporting space‑planning initiatives, assisting with office layout changes as needed, and ensuring optimal utilization of the organization’s buildings and operations.

• The Sr. Facilities Specialist will sit in Plano, TX and provide support by engaging and coordinating with external vendors for procurement, supporting space planning initiatives, assisting with office layout changes, and ensuring optimal utilization of buildings and operations.
• Manage relationships with external service providers, including contractors for maintenance, cleaning, landscaping, and security services.
• Solicit bids, negotiate contracts, and ensure services meet established standards and budgets.
• Identify opportunities for cost savings through efficient resource management and strategic vendor partnerships.
• Analyze pricing and service agreements to ensure competitive rates.
• Track and report on expenditures, ensuring adherence to budgetary constraints.
• Assist in the preparation of the annual facilities budget, ensuring alignment with organizational goals.
• Generate reports on facility performance, maintenance costs, and resource utilization for management review.
• Monitor and analyze data to identify trends and areas for improvement.
• Maintain comprehensive records of all facilities‑related activities, including maintenance logs, service contracts, and compliance documentation.
• Communicate effectively with team members and management regarding facilities issues and updates.
• Collaborate with management to assess space needs and recommend optimal office layouts to support productivity and collaboration.
• Coordinate moves, reorganizations, and space allocations as necessary.
• Track occupancy levels and usage patterns to inform future space planning and resource allocation decisions.
• Ensure compliance with all local, state, and federal regulations related to building safety, health, and environmental standards as necessary.
• Coordinate safety training and emergency preparedness drills for staff.

• 4‑year / Bachelor’s Degree (Required)
• Equivalent combination of education and experience may be considered.
• Two (2) or more years Experience in Contract Management (Required)
• Two (2) or more years Experience in Facilities Management (Required)
• Four (4) or more years Experience in a related field (Required)
• No Licensure or Certification Required.

• Analytical skills
• Facilities Management
• Problem Solving
• Stakeholder Engagement
• Contracting experience
• Project Management
• Communication
• Industry Knowledge

• Change Agility (Level 2 Supporting):
  Identifies, initiates, and adapts to organizational changes that foster enhanced effectiveness, efficiency, safety, and ultimately business results.
• Collaboration (Level 2 Supporting):
  Sees connection points across the organization and partners effectively with others to achieve common goals.
• Decision Making (Level 2 Supporting):
  Selects a course of action to reduce risk and uncertainty and create optimal outcomes.
• Drive for Results (Level 2 Supporting):
  Drives to achieve challenging performance objectives.
• Team Building (Level 2 Supporting):
  Builds trust, fosters openness, and provides support. As the manager of a team, selects and motivates a strong team.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law. Equal Opportunity Employer/Disabled/Veterans.