Charter Flight Logistics Coordinator

Job Title- Charter Flight Logistics Coordinator

Department- Elevate Digital Marketplace

Reports to- Vice President, Flight Services

Location- Plano, TX

The Charter Flight Logistics Coordinator is responsible for coordinating flight logistics for clients requesting private aviation support. This position has interaction with the operators, setting up logistics, irregular operations, and maintaining financials for all aspects of trips.

• Set up all logistics required for clients requesting flights via the Elevate Jet booking app.
• Maintain the flight calendar, sending updates to the operators and sharing internally.
• Perform coordination of services for contracted trips for clients, including communication with operators and vendors, and coordination of catering arrangements, transportation, and other services as required.
• Facilitate communication and assist with the processing of paperwork between vendors providing ancillary services.
• Arrange airport procedures, including customs and immigration, vehicle ramp access, and landing requirements.
• Create trip coordination, trip briefs, manifests, and all associated paperwork when necessary.
• Provide contingency planning and detailed flight tracking.
• Sourcing of aircraft options in case of irregular operations.
• Negotiate pricing with vendors.

• Ability to manage a varied list of duties and tasks.
• Grow company culture.
• Demonstrated ability to take initiative / self‑driven.
• Attention to detail, highly organized.
• High degree of confidentiality and discretion.

• Bachelor’s Degree or equivalent experience.
• 2+ years’ experience preferable in the private jet industry.

• Standard business hours are expected in this role, with the ability to work outside normal business hours and/or holidays as needed.
• Ability to travel as required up to 10%.

• Health & Welfare: Medical, dental, and vision insurance; employer‑paid life and AD&D insurance; employee assistance program (EAP)
• Retirement: 401(k) plan with employer match up to 5%
• Paid Time Off: Vacation, sick leave, and paid holidays
• Additional Compensation: Annual discretionary bonus

• FLSA Status
  - Exempt.
• Lifting requirements
  - Up to 20 lbs.
• U.S. work authorization is a precondition of employment. Applicants must be authorized to work for any employer in the U.S., both now and at all future times. We are unable to sponsor or take over sponsorship of an employment Visa at this time.