Board of Rules and Appeals Executive Assistant

Requirements And Preferences

The Broward County Board of County Commissioners is seeking qualified candidates for an Executive Assistant for the Broward County Board of Rules and Appeals office.

Requires a Bachelor's degree from an accredited college or university.

(One year of relevant experience may be substituted for each year of required education.)

Requires seven (7) years performing administrative duties for high-level executives or closely related experience, including six (6) months of lead work/supervisory experience, depending on the area of assignment.

• Performs and coordinates administrative functions for an agency and provides administrative support to high-level executives.
• Screens calls and correspondences, directs to appropriate areas for handling; drafts correspondences; reviews, proofreads, and suggests edits to documents; prepares and processes personnel-related documents and forms.
• Reviews and sorts emails, manages calendars, oversees incoming/outgoing mail; schedules, coordinates, and attends meetings, conference calls and events; prepares meeting materials, reserves venues and invites participants.
• Serves as liaison for high-level executives; serves as departmental liaison with local and national governmental agencies, constituents, and industry partners.
• Works with high-level and confidential information within the executive office such as employee and union concerns, customer and client relations, and/or onsite accidents or incidents.
• Prepares foreign and domestic travel requests and vouchers; books air and hotel accommodations; communicates with event organizers to arrange for necessary agendas and other materials.
• Performs related work as assigned.

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• Tech Savvy

Anticipates and adopts innovations in business-building digital and technology applications. Successfully leverages the latest technologies to increase performance. Quickly embraces and masters new technological advances adopted by the organization. May help others learn the terminology.

• Manages Complexity

Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.

• Decision Quality

Makes good and timely decisions that keep the organization moving forward. Seeks coaching from others to address routine problems; learns to handle these issues effectively. Bases decisions and actions on relevant rules and procedures.

• Directs Work

Provides direction, delegating, and removing obstacles to get work done. Confirms mutual agreement on accountabilities, fostering strong coordination and minimizing duplicated efforts. Communicates delays or problems early so others can manage their own work schedules effectively.

• Plans and Aligns

Plans and prioritizes work to meet commitments aligned with organizational goals. Strengthens alignment and coordination between own work and others', providing well-sequenced activities and exact time frames. Foresees and resolves many potential bottlenecks and delays.

• Optimizes Work Processes

Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. Follows defined and communicated standards, methods, and procedures. Seeks advice and finds ways to work better within processes. Makes some reasonable suggestions to improve work methods.

• Ensures Accountability

Holds self and others accountable to meet commitments. Tracks performance and strives to remain effective, learning from both successes and failures. Readily takes on challenges or difficult tasks and has reputation for delivering on commitments.

• Communicates Effectively

Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and…