Payroll and Benefits Administrator

Job Responsibilities

• Oversee end‑to‑end payroll processing.
• Manage employee benefits administration.
• Serve as a trusted resource for employees, HR partners, and external vendors.
• Onboard new hires in the HRIS, ensuring all documentation is complete and compliant.
• Process multi‑state payroll accurately and on schedule, including tax with holdings, deductions, and adjustments.
• Maintain and update employee records, including pay changes, hours worked, leave, and demographic updates.
• Respond to employee payroll and benefits inquiries with professionalism and clarity.
• Ensure all payroll, benefits, and onboarding processes meet federal, state, and internal compliance standards.
• Generate and curate HRIS reports to support HR and leadership needs.
• Provide technical support to HRIS users and assist with troubleshooting.
• Coordinate benefit enrollment for new hires and support employees during annual open enrollment.
• Review monthly benefit invoices, resolve discrepancies, and manage COBRA notifications and enrollments.
• Serve as a liaison between HR, IT, benefit carriers, and brokers.
• Maintain the firm’s Wrap Plan and manage annual ACA reporting.
• Track FMLA leave, send required notices, and manage premium collections.
• Open tax accounts in newly added states and manage related compliance documentation.
• Support additional HR, payroll, and benefits projects as needed.

• Minimum 3 years of experience in multi-state payroll processing
• Minimum 3 years of benefits administration experience
• Bachelor’s degree in HR, Accounting, or related field preferred
• Strong knowledge of payroll regulations, tax rules, and benefits compliance
• Experience with HRIS/payroll systems (BambooHR a plus)
• Familiarity with ACA, COBRA, ERISA, FMLA, and year‑end wrap plans
• Strong analytical skills and comfort generating HR/payroll reports
• Exceptional attention to detail, confidentiality, and organization
• Excellent communication and customer‑service orientation
• Ability to work independently and collaboratively.