Office Assistant ; NY HELPS

Position: Office Assistant 2 (NY HELPS)
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Review Vacancy

Date Posted 06/10/26

Applications Due
06/24/26

Vacancy ID217753

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Attorney General, Office of the

Title Office Assistant 2 (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Clinton

Street Address Plattsburgh Regional Office

43 Durkee St

City Plattsburgh

StateNY

Zip Code
12901

Duties Description
• Receive incoming telephone calls, transfer calls, and take messages accordingly.

* Request, collect, and receive documents, letters, emails, and faxes, and distribute accordingly.

* Proofread legal documents for spelling, grammar, and punctuation.

* Manage Outlook calendars for multiple attorneys in various offices, and flag case coverage issues as needed.

* Provide back-up assistance for other support staff as needed, to include collecting, scanning/documenting, distributing incoming/outgoing mail, answer phones/door, and other administrative tasks as needed.

* Scan documents for attorneys.

* Open and organize files.

* Create and/or manage local office contributions to agency-wide Excel spreadsheets and keep track of entries.

* Learn and become proficient with the NYMatters database to assist in retrieving and entering information and generating reports as necessary.

* Learn and become proficient with the Paper Archive Management database to assist with the archiving and retrieval of records.

* Work collaboratively and build trust relationship with attorneys and other administrative staff to ensure team approach in all work performed within the office.

* Perform other duties and ad hoc tasks as necessary or assigned.

Minimum Qualifications NY HELPS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE

QUALIFICATIONS:

One year of clerical experience.

OTHER WAYS TO QUALIFY:

Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.

Additional Comments We are seeking talented and motivated support staff to work with our attorneys in the State's law firm. The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters…