Accounts Payable Clerk - PT

Job Title: Accounts Payable Clerk - PT

Department: Accounting

Reports to: Accounting Manager

Schedule/Wage: Part-Time (10 - 15 hours week), $21+ hour DOE

Provides financial, administrative, and clerical support. Responsible for the timely and accurate financial processing of the company's business transactions. Performs a combination of routine calculating, data entry/posting, invoice verification, and account reconciliation duties to ensure proper record keeping and enhanced report creation. Prepares, organizes, and provides easy access to information for management, tax filing, and audits.

• Gather, track, & execute payments for invoices/bills
• Complete payments via check, wire transfers, ACH payments, and Pay Pal
• Cultivate new & existing relationships with vendors – observe terms & discount opportunities
• Download bank account and credit card activity into Quick Books
• Efficiently reconcile all transactional accounts monthly – resolve problems & discrepancies
• Compile & track down all receipts & necessary detail – includes with reconciliations
• Organize paper filing of all paid bills, invoices, contracts, & receipts
• Collect W-9s & produce year end 1099s
• Verify & confirm monthly statements from vendors
• Meticulously input & transmit sales tax data to multiple reporting agencies
• Scan documents and keep organized digital records
• Analyze incoming expenses & properly identify & classify transactions with detailed descriptions
• Create & compile periodic reports
• Regulate & promptly respond to incoming emails & other inquiries from vendors/associates
• May include other duties and responsibilities as assigned by management.

• Excellent verbal and written communication skills in the English language
• Quick Books/Accounting Software competency
• Scrupulous attention to detail – critical thinking
• Proficient use of Microsoft Office & Excel
• Physical & digital file organization management
• Ability to comprehend & discuss financial documents (e.g., Balance sheet and Income statements)
• Interpersonal – interact in a harmonious & professional manner
• Data entry accuracy, precision & speed

• Sitting for long periods
• Typing, clicking on computer, & looking at PC monitor for long periods of time
• Lifting & moving paper file boxes

• General office environment
• Primarily on-site / rarely remote

• Post‑High School Education in Business Administration or Accounting preferred
• One year of accounting and office experience or equivalent combination of training and experience
• Must be 18 years of age or older

• Part‑time, hourly/non‑exempt (10–15 hours)
  • Willing to work with schedules; however, preferably somewhere between 8 am – 5 pm.

• Disburses & monitors petty cash
• Take deposits to the bank
• Secures & protects confidential information
• Continually reviews & improves processes, procedures, & strategies

• Excellent benefits:
  • 3 weeks of PTO given up front with 5 weeks of possible PTO
  • Additional PTO for life events
  • Employee Assistance Program (EAP)
• Company paid events
• Regular company paid lunches
• Free snacks, soda, ice, and coffee
• Employee discounts on all products
• Casual dress code
• And much more!

Blade HQ is an equal opportunity employer. All employment decisions at Blade HQ are based on business needs, job requirements, and individual qualifications without regard to race, color, religion or belief, family or parental status, or any other status protected under federal, state, or local law.

Employment at Blade HQ is predicated upon passing a background check and drug screening. Blade HQ reserves the right to deny employment (even if an offer letter has been signed) to any individual who does not pass a background and drug screening or anyone who fails or refuses to complete one.