Executive Assistant

Location: In-office (Pleasant Grove, Utah)

Salary: $58,000 per year

Employment Type: Full-time

Sameday AI is a venture-backed artificial intelligence company building the AI workforce for home service businesses. We create AI-powered phone agents and contact center systems that answer calls, schedule jobs, dispatch technicians, and close sales — replacing traditional back-office roles with highly trained AI employees.

We are a Y Combinator-backed company supported by top-tier investors and industry leaders. Our technology handles millions of customer conversations and is trusted by growing service businesses across the country to capture revenue that would otherwise be missed.

We are not building a chatbot. We are building a full-service AI employee — one that increases revenue, improves customer experience, and operates 24/7 with precision.

Sameday AI is scaling quickly, partnering with major industry platforms, and redefining how local service businesses operate in the AI era. Our team moves fast, executes at a high level, and is building a category-defining company.

We’re seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our leadership team in keeping the company coordinated, efficient, and strategically aligned. This role is essential for enabling operational excellence, managing complex calendars, and driving key internal and external initiatives to completion.

The ideal candidate thrives in a fast-paced environment, anticipates needs before they’re expressed, and supports executives with both tactical and strategic administrative work.

• Serve as the primary point of contact for internal and external stakeholders on behalf of the executive team
• Manage complex, dynamic calendars — schedule meetings, prepare agendas, and coordinate logistics
• Draft, edit, and format correspondence, presentations, and internal communications
• Coordinate travel planning, expense reporting, and itinerary management
• Support operational planning and project coordination across teams
• Organize and track deliverables, action items, and follow-ups from key organizational meetings
• Handle confidential information with the highest level of discretion and professionalism
• Facilitate cross-department communication and act as a reliable liaison between executives and the broader team

• Leaders are confident that schedules, communications, and operational details are managed seamlessly
• Meetings and deadlines occur as planned with materials prepared in advance
• Cross-functional projects stay on track and dependencies are clearly communicated
• Stakeholders feel well supported and experience timely, professional responsiveness

• Strong written and verbal communication skills
• Exceptional organizational skills with the ability to manage multiple priorities
• High proficiency with Google Workspace (Docs, Sheets, Slides, Calendar) and communication tools (Zoom, Slack, etc.)
• Strong attention to detail and commitment to follow-through
• Ability to work independently and adapt in a rapidly evolving environment

• Experience in tech startups, AI, or SaaS environments
• Familiarity with project workflows, task management tools (Notion, Asana, etc.)
• Experience coordinating cross-functional processes

• A fast-paced, mission-driven team pushing the boundaries of conversational AI
• Opportunity to work closely with company leadership and have direct impact
• A culture that values clarity, ownership, and meaningful contribution
• Competitive benefits and opportunities for professional growth
• Health Insurance
• Vision Insurance
• Life Insurance
• Generous Paid Time Off (PTO)
• Opportunity to work directly with executive leadership in a high-growth AI company
• Career growth in a fast-scaling technology environment

Sameday AI is an equal opportunity employer. We are committed to building a diverse and inclusive workplace where all employees feel valued and respected. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other legally protected characteristic. All employment decisions are based on qualifications, merit, and business needs.