Program​/Admissions Coordinator

Classification:Regular, Full Time, Hourly
Reports to:Program Director
Pay Range: $17.00 - $19.00 per hour, based on experience

• Maintains adequate supplies of policy manuals, client handbooks, client forms, and other materials
• Prepares and distributes forms and other documents
• Maintain Client’s Release of Information (ROI)

• Provide program information to the public in a courteous and professional manner.
• Send out client applications as soon as possible when requested.
• Enter required information in the application database each time an application is sent out, received, or additional information is obtained.
• Follow up on all applications sent within three business days.
• Process applications as quickly and efficiently as possible.
• Review all client applications and ensure that enough information is obtained to determine if the applicant is a fit for our program.
• Submit completed applications to the Executive Director for admission approval.
• Schedule a time and date for admission on all approved applications.
• File rejected applications and enter appropriate information in the application database.
• Monitor the admission process to ensure compliance with established procedures.
• Review admission forms for proper completion. Enter required information into the client database for each client admitted.
• Properly prepare the client record folder including the application, admission forms, and other necessary documents.
• Ensure all clients properly apply for and receive the appropriate number of benefits from Social Service Departments.

• Coordinate Release of Information forms
• Process prescription receipts

• Coordinate the daily program and activity schedule of clients to ensure adequate time is allocated for recreation, physical exercise, studying, church attendance, biblical studies, spiritual development, and community service.
• Enter client passes into the client database after Program Director approves
• Process approved client correspondence
• Distribute client progress evaluations
• Document client behavioral issues in the client database
• Assist Program Director with scheduling and assigning new Mentors
• Assist Program Director with coordinating client activity schedule and work detail
• Coordinate with the Program Director to ensure adequate support systems are in place prior to graduation which include church, housing, employment, education, driving privileges, etc.
• Supervise clients as a Recovery Coach when necessary
• Assist Client Business calls and issues approved by Program Director Maintain client records under supervision of Executive Director

• Note recording for house meetings
• Ensure the client database is kept current including all information required for the National Adult & Teen Challenge reports.
• Perform public speaking engagements promoting Adult & Teen Challenge when requested by supervisor.
• Monitor client housing to ensure the facility meets health and safety regulations.
• Review (quarterly) program facility logs, medication logs, phone use and visitor logs, and other records to ensure compliance with established policies and procedures.
• Maintain a list of social service organizations, treatment centers, and other agencies to be used as referral information for individuals and families who are not a proper fit for ATCNEW.
• Administrative support to the Program Director.
• Other duties as assigned by Program Director or Senior Management

• Excellent written and verbal communication skills
• Very well organized
• Proficiency in Microsoft Office applications.
• Ability to manage multiple tasks with competing deadlines
• Ability to maintain professional standards of conduct and appearance with co-workers and the public
• Possession of a valid driver’s license and a clean driving record that this organization’s vehicle insurance carrier will accept
• Documented minimum two years freedom from chemical use problems (including drugs and alcohol).
• Ability to complete the criminal background check process.