Executive Assistant - COO & VP Manufacturing

Executive Assistant - COO & VP Manufacturing

Supporting both our COO/Chief Operations Officer & VP of Manufacturing, located on-site at our manufacturing plant in Pleasant Prairie, Wisconsin, the Executive Assistant will provide high-level administrative and organizational support to both our COO and our VP of Manufacturing. It's a great time to join HARIBO as we continue to spread "Childlike Happiness" to consumers across the country. Are you HARIBO?

The Executive Assistant for the COO & VP of Manufacturing plays an integral role to ensure an effective and smooth-running manufacturing organization, partnering closely with the Executive Assistant peers and engaging with our factory leadership team.

The ideal Executive Assistant will have 5+ years of experience supporting senior level Executives (Director level or above) in a fast-paced environment – ideally within a manufacturing environment. The proven ability to manage calendars and schedules effectively, prior experience booking both domestic and international travel for senior leaders, and demonstrate initiative and a pro-active mindset. Are you HARIBO?

Responsibilities:

• Provide full administrative support by assisting in managing and tracking deliverables and ensuring deliverables are completed within deadlines
• Manage schedules and calendars, including all meetings and appointments with full access to calendars. Take pro-active approach, looking ahead to ensure the schedule is planned effectively for the Executive
• Ensure Executive is prepared for and has the right materials for meetings on a daily schedule
• Plan and book international and domestic travel including air, lodging, and ground transportation
• Assist in the organization of company events and off-site corporate meetings including arrangement of event location, food and beverage arrangements, audio and visual equipment requirements, and so on
• Manage and maintain travel and expense reports and corporate credit card profile
• Ability to work in a fast-paced and changing environment and ability to work well with all levels of the organization
• Provide Executive Administrative support to our COO & VP of Manufacturing on-site at the HARIBO factory in Pleasant Prairie, Wisconsin

Qualifications:

• High School Diploma
• 5+ years of Executive Assistant or Administrative Assistant support for C-Suite and/or manufacturing senior level leaders (Directors and above in a Manufacturing environment)
• Demonstrated advanced proficiency in MS Office including Word, PowerPoint, Excel, and Outlook

Preferred Qualifications:

• Associate's Degree or Bachelor's Degree
• Prior experience supporting Executives (Directors or above) in a global organization
• Prior experience with Concur or similar travel/expense management systems
• Prior experience booking international travel arrangements
• Fluency in German and/or prior experience working for a German owned/European owned organization can be helpful but is not required

Skills:

• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced manufacturing environment
• Ability to work independently
• Demonstrative initiative and pro-active mindset
• Strong communication skills, both verbal and written
• Strong relationship building skills with both internal and external stakeholders at all levels within a manufacturing and corporate environment
• Ability to handle highly sensitive information with confidentiality