Accounts Payable Analyst

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Job Title:
Accounts Payable & Finance Operations Specialist

Location: On-site | Shift: 8:00 AM – 5:00 PM (Some overtime required)

Reports To: Finance Manager

Overview

We’re seeking a detail-oriented and proactive Accounts Payable & Finance Operations Specialist to join our finance team. You’ll play a key role in managing vendor payments, ensuring invoice accuracy, maintaining records, and supporting key financial functions like cash forecasting, reporting, and inventory analysis. This is a hands-on role ideal for someone who thrives in a fast-paced, multifaceted environment and wants to make an impact across multiple departments.

Key Responsibilities

• Review and process incoming vendor invoices, ensuring documentation is accurate and approvals are in place.
• Post bank transactions and cancel checks as needed.
• Set up and execute wire transfers for domestic and international vendors.
• Maintain and verify W-9s from all vendors.
• Handle payment inquiries and resolve invoice discrepancies.
• Financial Operations
• Create and manage weekly cash forecasts and prepare weekly check runs.
• Complete monthly AP close procedures.
• Assist with monthly financial reports and journal entries.
• Submit credit applications for new vendors.
• Prepare monthly reports on commissions, expense trends, and departmental spending.
• Inventory & Manufacturing Support
• Analyze manufacturing work orders for accuracy and cost tracking.
• Conduct and support daily cycle counts and annual physical inventories, including third-party locations.
• Maintain and update inventory files, including BOM (Bill of Materials).
• Marketing & Capital Project Reporting
• Track marketing budgets and forecasts; report findings to the VP of Marketing.
• Monitor Cap Ex projects and manage in-service date records.
• Tax Filing Support
• Assist with state tax filings for Wisconsin, California, and Washington, including Wisconsin M-P (Fixed Assets).

What We’re Looking For

Experience:

• Minimum of 5 years in accounting or finance, with a strong background in accounts payable.

Skills & Attributes:

• Excellent attention to detail and organizational skills.
• Clear, professional communication—written and verbal.
• Problem-solving mindset with solid analytical skills.
• Able to prioritize and manage multiple projects independently.
• Team-oriented with a collaborative spirit.
• Self-starter who takes initiative and contributes ideas for process improvement.

If you're ready to roll up your sleeves and become a key part of our finance team, we’d love to hear from you!

• Seniority level Associate

• Employment type
  
  Full-time

• Job function
  
  Accounting/Auditing and Finance
• Industries Manufacturing

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