Billing Specialist, Sr

Reporting to the Billing Manager, this position will work at our corporate offices in Pasadena. You will spend about 70% of your time with billings; another 20% assisting in the set-up of jobs, catching problems early on to resolve them efficiently; and the remaining 10% with various other accounting issues.

Reporting to the Billing Manager, this position will work at our corporate offices in Pasadena. You will spend about 70% of your time with billings; another 20% assisting in the set-up of jobs, catching problems early on to resolve them efficiently; and the remaining 10% with various other accounting issues.

• Assist the Billing Manager in implementing solid, cost-recoverable billings to ensure that we always maximize our billing potential
• Research and resolve job/project cost issues through investigation and analysis.
• Prepare monthly billing projections and submit for invoice preparation on a timely basis.
• Gain credibility with internal & external stakeholders.
• Assist Billing Manager with T&M billings.
• Assist PMs with Job Cost reports and analysis.
• Assist PMs with maintaining change order logs.
• Set up new construction jobs in our system, assigning job cost tracking numbers and communicating with the project managers in a timely manner.
• Maintain regional responsibility for researching issues and explaining and/or training personnel to Company's accounting software.
• Serve as a back up to all billing functions, including invoice entry, document preparation, document storage, and address any other billing/cost related questions and issues with project managers and sales managers
• Learn and be a key user of our industry specific accounting/project management software.
• Perform other duties and responsibilities, as assigned by Manager.

• 5-7 years of experience in billing/accounting.
• Strong analytical and problem-solving skills with attention to detail.
• A driven self-starter that can take the lead on initiatives and follow-through on existing commitments.
• Ability to demonstrate regular and dependable attendance
• Ability to multitask in a fast paced and deadline driven environment
• Strong proficiency in Microsoft Office, particularly Excel, and Word
• Good communication skills- verbal and written. Be able to communicate effectively with project managers, customers, co-workers and executives.
• Construction industry experience is highly desirable.
• Knowledge of character-based software or familiarity with Great Plains & Profit Tool is a plus.
• Bachelor's degree in a related field, preferred but not required
• Experience with PDF form filler software

• Proactivity / Initiative:
  Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance:
  Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight:
  The ability to gather and make sense of information that suggests new possibilities.
• Engagement:
  Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork:
  The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture:
  Understands and contributes to organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication:
  Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn:
  Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver:
  Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable…