Billing Specialist

Onsite 5 days a week (1-day WFH after 6 months)

Pay Rate: $32-35/hour

• 3-5 years of experience in construction billing/accounting.
• Strong analytical and problem‑solving skills with attention to detail.
• Strong proficiency in Gmail and Microsoft Office, particularly Excel.
• Experience with VLOOKUP and Pivot Tables.
• Good communication skills—verbal and written. Be able to communicate effectively with project managers, customers, co‑workers, GC's and executives.

• Knowledge of Smartsheets Web App a plus.
• Bachelor's degree in a related field, preferred but not required.
• Experience with PDF form filler software.
• Medical billing experience is a plus.
• Knowledge of J.D. Edwards software preferred.
• Knowledge of Reports Now software a plus.

Under the direction of the Billing Manager, this position will work at our Pleasanton office. You will spend about 70% of your time with billings; another 20% assisting in the set‑up of jobs, catching problems early‑on to resolve them efficiently; and the remaining 10% with various other accounting issues.

• Assist the Billing Manager in implementing solid, cost‑recoverable T&M and Lump Sum billings to ensure that we always maximize our billing potential.
• Gain credibility with internal & external stakeholders.
• Serve as a back‐up to each staff member in the billing department in their respective roles.
• Prepare monthly billing projections and invoices with all assembled documentation on a timely basis.
• Assist PMs with Job Cost reports and analysis.
• Assist PMs with maintaining change order logs.
• Research and resolve job/project cost issues through investigation and analysis.
• Maintain regional responsibility for researching issues and explaining and/or training personnel to Company’s accounting software.
• Serve as a back‑up to all billing functions, including invoice entry, document preparation, document storage, and address any other billing/cost related questions and issues with project managers and sales managers.
• Perform other duties and responsibilities, as assigned by Manager.