Accounts Payable Clerk

Accounts Payable Clerk

Pleasanton, CA

Tigre Construction is currently searching for a full-time Accounts Payable Clerk to process vendor invoices, maintain accurate financial and project records, track compliance documentation, support inventory controls, and ensure timely payment of company obligations.

At Tigre Firestop & Insulation, our success is built on the strength of our people. We are committed to creating a workplace where talented professionals are empowered to lead, grow, and make a meaningful impact every day. As our Accounts Payable Clerk, you’ll ensure that the right vendor is paid the correct amount at the right time with proper documentation and approval, while maintaining accurate records, supporting project teams, protecting company resources, and exemplifying Tigre Firestop & Insulation's core values of Excellence, Ownership, Integrity, Trust, and Enjoyment.

What can we offer YOU?

• Competitive salary based on experience
• Performance bonus opportunities
• Health, dental, and vision insurance
• Paid vacation and company holidays
• Cell phone and laptop
• Professional development and advancement opportunities
• A collaborative, family-oriented work environment
• The opportunity to make a meaningful impact by helping protect lives and property through life safety construction solutions

Qualifications:

• High School Diploma or equivalent required
• 2+ years of Accounts Payable or accounting experience preferred
• Construction industry experience strongly preferred
• Experience with job costing, inventory tracking, and compliance documentation preferred
• Strong attention to detail and accuracy
• Understanding of accounts payable processes and accounting principles
• Ability to read and compare invoices, purchase orders, and receiving documents
• Proficiency in Microsoft Excel and accounting software
• Strong organizational and time management skills
• Excellent communication and follow-up abilities
• Ability to manage multiple deadlines in a fast-paced construction environment
• Ability to maintain confidentiality and professionalism
• Ten-keys skills

Responsibilities

Accounts Payable Processing:

• Review, verify, and process vendor invoices for accuracy and proper approval.
• Compare vendor invoices against Purchase Orders (POs) and Proof of Delivery (POD) documentation.
• Receive and enter invoices when invoice, PO, and POD match.
• File approved invoices together with PO confirmations and POD documentation.
• Return ("kick back") invoices with discrepancies to the appropriate project team for correction and resolution.
• Code invoices to the appropriate general ledger accounts and job cost codes.
• Prepare and process weekly vendor payments, ACH transactions, check runs, and wire transfers.
• Upload and reconcile weekly credit card charges and vendor payments within the accounting system.

Vendor & Compliance Management:

• Maintain accurate vendor files, including W-9s and insurance documentation.
• Respond to vendor inquiries regarding invoices, payment status, and account balances.
• Reconcile vendor statements and resolve discrepancies promptly.
• Request, collect, and maintain subcontractor and vendor insurance certificates.
• File and track Preliminary Notices (Pre-Liens) and related project compliance documents.

Accounting Support:

• Follow up on outstanding collections and assist with the tracking and release of retainage balances.

Inventory Data Entry:

• Move uninstalled material costs off completed or inactive jobs and reallocate as required at month-end.
• Perform monthly inventory count confirmations.

Reconciliations & Reporting:

• Reconcile accounts payable balances and assist with month-end and year-end closing activities.
• Prepare AP aging reports and other financial reports as requested.
• Monitor outstanding invoices and ensure timely payment within vendor terms.
• Assist with audits by providing supporting documentation and records.

Administrative Responsibilities:

• Maintain organized electronic and physical filing systems.
• Follows company policies, accounting procedures, and internal controls.
• Support the Finance Administrator and management team with administrative and accounting-related projects as needed.

Key Performance Indicators:

• Timely and accurate invoice processing.
• Accurate matching of invoices, POs, and PODs.
• Vendor payments processed on schedule.
• Monthly inventory reconciled with minimal variances.
• Complete and accurate Pre-Lien and insurance documentation tracking.
• Strong vendor and project team support.

Join us and become a key member of a team that values integrity, accountability, innovation, and excellence while making a real difference in the communities we serve!

At Tigre Firestop & Insulation, our success is built on the strength of our people. We are committed to creating a workplace where talented professionals are empowered to lead, grow, and make a meaningful impact every day.