Office Administrator​/Bookkeeper

Job Description

Eagle Electric is a family-owned, union electrical contracting company in Pleasanton. We're hiring an Office Manager who knows Quick Books Desktop and understands construction accounting. You'll run our office: payroll, certified payroll, AR, AP, and the paperwork that keeps our union jobs compliant.

What you need

● Solid experience with Quick Books Desktop (Enterprise)

● Payroll processing experience, including certified payroll

● AR/AP experience: invoicing, billing, reconciliation

● Strong Microsoft Office skills (Excel, Word, Outlook)

● Sharp attention to detail and the ability to juggle multiple jobs at once

● Confident phone skills and strong customer/vendor communication

Nice to have

● Construction or electrical contracting office experience

● Union payroll or fringe benefit reporting experience

● Background covering accounting, HR, or admin for a contracting business

What you'll do

● Run day-to-day office administration

● Process weekly payroll for union and non-union employees, plus weekly certified payroll reports

● Handle all AR/AP: invoicing, billing, bank reconciliation, and prep work for quarterly and year-end taxes

● Keep job files, licenses, insurance certificates, and vendor/customer records organized

● Manage insurance certificates and renewals, including follow-up calls to subcontractors

● File preliminary lien notices and lien releases

● Submit monthly union transmittals and keep fringe benefit reporting current

● Support project management with RFIs, submittals, and closeout documents

● Handle EDD unemployment and workers' comp claims

● Keep the office running: supplies, filing, general organization