Property Administrator

Full job description

Job description:

We are seeking a detail-oriented and proactive Property Administrator to join our team. The ideal candidate will play a crucial role in managing property operations, ensuring smooth administrative processes, and maintaining high standards of tenant satisfaction. This position requires a blend of administrative skills, facilities management knowledge, and an understanding of real estate practices.

• Draft and distribute professional correspondence including letters, emails, and notices.
• Prepare and track service agreements and purchase orders.
• Create and maintain digital lease files and organized property records.
• Utilize Yardi Voyager to input lease data, generate reports, and prepare work orders.
• Coordinate tenant service requests with GSMC Facility Engineers and vendors to ensure timely resolution.
• Manage tenant receivables and support collection activities as needed.
• Review and process invoices for initial approval prior to final submission.
• Maintain accurate tenant and vendor contact lists.
• Organize and update online property files on I/Share.
• Track and maintain Certificates of Insurance (COIs) for tenants and vendors.
• Conduct property inspections and site visits as directed.
• Communicate updates and issues to team members in a timely manner.
• Assist the Property Manager in tracking expenses and entering data into annual operating budgets.

• Minimum 2–3 years of administrative assistant experience
  , preferably in property management or a related field.
• College degree or equivalent work experience.
• Excellent communication skills
  —both verbal and written.
• Proficient in Microsoft Word, Excel, and Outlook
  .
• Experience with Yardi Voyager or other property management software preferred.
• Strong organizational skills
  , time management
  , and follow-up abilities
  .
• Ability to prioritize multiple tasks while maintaining attention to detail.
• Professional demeanor, reliability, and commitment to providing excellent customer service.

• 401(k)
• Dental insurance
• Health insurance
• Vision Insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Flexible schedule

• Monday to Friday

• Hybrid remote in Pleasanton CA 94566
• In person