Project Assistant Pleasanton, CA

Part-time Project Assistant

We are looking for a part-time project assistant to provide dependable coordination and administrative support for leadership and cross-functional teams. This long-term contract position is ideal for someone who thrives in a busy setting, keeps priorities organized, and communicates clearly while managing shifting deadlines. The person in this role will help drive day-to-day project activity, maintain accurate records, and support operational initiatives with a high level of consistency and follow-through.

Responsibilities:

• Coordinate project activities by monitoring deadlines, tracking progress, and helping keep deliverables on schedule.
• Arrange meetings, manage calendars, document key discussion points, and follow up on action items to support project momentum.
• Prepare spreadsheets, status updates, reports, and other business documents that improve visibility into ongoing work.
• Maintain organized files, logs, and project records so information is accessible, current, and audit ready.
• Partner with departments and team members to gather updates, resolve pending items, and ensure timely completion of assigned tasks.
• Provide day-to-day administrative assistance to leadership, including support for presentations, training materials, and special initiatives.
• Communicate with internal stakeholders and external contacts in a clear and attentive manner.
• Assist with operational coordination in a fast-paced environment, adjusting quickly as priorities evolve.
• Support recruitment-related activities, expense documentation, scanning, and other administrative tasks as needed.