Administrative Assistant II

The Dublin San Ramon Services District is recruiting for one regular, full-time Administrative Assistant II position in the Operations Department.

Applications will be accepted until 100 qualified applications have been received, or until the job posting closing date of Wednesday, July 15, 2026 at 5:00 p.m., whichever occurs first. Applicants are encouraged to apply early as the recruitment may close at any time without notice.

• Experience and demonstrated proficiency in using enterprise resource planning (ERP) systems and/or Microsoft Suite.
• Comfortable managing a variety of administrative tasks, including scheduling, document preparation, filing, data entry, and proofreading correspondence and reports.
• Familiarity with standard office software and the ability to quickly learn specialized systems.
• Experience working in a public agency, utility district, or similar setting is highly desirable.
• Ability to maintain professionalism while interacting with the public, staff, and management.

This ideal candidate will be a highly organized, detail-oriented professional with experience handling a high volume of governmental financial processes and an awareness and ability to address deviations from established guidelines. They will have the ability to generate and edit documents and reports from templates and have experience using software to track and monitor a variety of records, such as travel, trainings, and certifications.

This position will have the ability to effectively organize and administer facility-related needs, such as deliveries, meeting room reservations, and office inventory.

This onsite role requires the ability to work independently in an operations-based setting and is not eligible for remote work.

• Under direct or general supervision, learns and performs a variety of office administrative and clerical duties in support of an assigned District department.
• Provides general administrative support to designated supervisory or management staff.
• Coordinates assigned programs, projects, and services with other District departments, divisions, and outside agencies.
• Provides general information and assistance to the public.
• Performs other related duties as required.

Receives general supervision from the assigned supervisory or management staff. May receive technical and functional direction and training from higher-level professional staff. Exercises no direct supervision over staff.

• Equivalent to completion of the twelfth grade.
• Three years of increasingly responsible experience in office support activities involving modern office practices, procedures, and equipment.
• Possession of a Class C driver’s license required by the State of California. Continued maintenance of said driver’s license in compliance with established District vehicle operation standards, and the ability to be insured for the operation of a vehicle/District vehicle in accordance with the District’s insurance program are conditions of continuing employment.
• Some positions may require the employee to be a licensed Notary, and all expenses related to licensing will be incurred by the District. Such licensing may be conditional to a specific department and may be required as a condition of employment.

All Dublin San Ramon Services District employees are, by State and Federal law, Disaster Service Workers. In the event of an emergency declaration, employees may be assigned to perform activities that promote the protection of public health and safety or the preservation of lives and property. These assignments may require service at locations, times, and under conditions that differ significantly from normal assignments and may continue into the recovery phase of the emergency.

Employees must remain at work to respond to the emergency needs of the community and can be expected to contact their direct supervisor or department head for reporting instructions.

The selection process may consist of an evaluation of the applicant's qualifications, appraisal board interview, written examination, practical exercise and/or internal…