Contract Administrator
Job in
Pleasanton, Alameda County, California, 94566, USA
Listed on 2026-10-03
Listing for:
Sunstall Inc.
Part Time
position Listed on 2026-10-03
Job specializations:
-
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Construction Contract Administrator
Immediate Employment
- Payrangefrom $75,000.00to $85,000.00yearly
- Full-Time Non-Exempt Position
- Reporting location:
Pleasanton - Mustresideinthe Bay Area
- Inbranchposition
The Contract Administratorcoordinatestheinstallationofnewprojectsbycollaboratingwiththe Sales Department ,Project Managersandthe Operations Team .Thecontractadministratorwillinitiatetheexecutionofcontractsbetween Pyro-Comm Systems Incandthecustomer .Actingasanintermediarybetweenthemanypartiesinvolvedinaconstructionagreement,ensuringcontractualcompliance,andfosteringrelationships.
Qualifications:
- Theidealcandidatewillhaveaminimumof1-3yearsofexperienceincontractadministration,preferablywithintheconstructionindustry
- Proficiency with Microsoft Excelandfluentinotherofficeapplications ,i.e.,Microsoft Office
365
Business with Microsoft Teams - Strongmathematicalandreasoningabilities
- Understandingofbasicaccountingprinciplesandfamiliaritywithfinancialtermsandconceptsrelatedtocontracts,suchaspaymenttermsandbillingprocedures
- Mustbehighlyarticulate,haveclearandlogicalapproachtoproblemsolving,andstrongdecision-making abilities
- Demonstrateanexceptionallevelofcustomerservice,strongorganizationskills,andpositiveattitude
- Abilitytomulti-taskandbedetail-oriented
- Possessexceptionaloralandwrittencommunicationandinterpersonalskills
- Abilitytoreadandanalyzecomplexreportsandinterpretbusinesscorrespondence
- Demonstrate initiative,professionalism,integrity
- Theabilitytoworkcollaborativelywithcross-functional teams,includingsalesteammembers,project managers,operationteammembers,andfinancepersonnel,toachievecommongoalsandobjectives
- Abilitytolearnquicklyandadapttodifferent Computer systems
- Resumeshouldspecifyrelevantresponsibilities,dailyfunctionsatprioremployers
- High School Diplomaorequivalent ,degree preferred
- Passapre-employmentbackgroundcheck
- Include3professionalreferenceswithname;title;organization;relationshiptoyou;contact number;email address
- Mustbeauthorizedtoworkinthe United States
Responsibilities:
- Assistinthereviewofcontractsreceivedfromcustomers
- Liaisewithprojectmanagers,clients,subcontractors,andsupplierstoensurecontractrequirementsaremet
- Book project,deducts,project cancellations,change orders
- Assistinthereviewofsalesteamestimatorspriortothecreationoftheproject
- Preparemonthlysalesdatafordepartmentmeetings.
- HelpsupportmonthlyWIPmeeting.
- Securelyhandleclientdataandpaymentinformation.
- Prepare,review,negotiatewhenneededandprocesssubcontractagreements,sales agreements,andpurchaseorders
- Orderinsurancefornewandexistingprojects
- Filepreliminarynoticesforprojects
- Coordinateandparticipateinsubcontractnegotiations
- Helpmanagesubcontractexecutionprocess,includinginternalcoordinationandgovernance,processinginprojectcontractmanagementsystem,andsubcontractorcommunications
- Assistestimatorswithothervarioustasks
- Understandthecontractualrequirementsofprojectdocumentsforbothprimecontractandsubcontractadministration
- QC/reviewprojectdocumentsandproceduresforalignmentwithprimecontractandcitycoderequirements
- Ensureallcontractscomplywithlegalandregulatoryrequirements
- Maintainacomprehensivecontractdatabase,includingtrackingandmanagingcontractlifecycles
- Communicatecontracttermsandconditionstorelevantstakeholders
- Issueandtracksubcontracts
- Insurancecertificatereview
- Interactwithoutsidecustomersusingoutstandingcustomerserviceskillsanddiplomacy
- Performotherdutiesasassigned
Physical and Environmental Demands :
Sitting–Constantly(6-8hours/daily)
- Walking–Occasionally(0-3hours/daily)
- Standing-Occasionally(0-3hours/daily)
- Standing on Ladder-Occasionally(0-3hours/daily)
- Bending(Neckand Waist)–Occasionally(0-3hours/daily)
- Twisting(Neckand Waist)–Occasionally(0-3hours/daily)
- Lifting0-20
Lbs.–Occasionally(0-3hours/daily) - Carrying0-20
Lbs.–Occasionally(0-3hours/daily)
Benefits include:
- Medical,Dental,Visionand Life,insurance plans–employeecontributionsrequired
- Basic Life/AD&DInsuranceand
Long-Term Disability Insurance –coveredbytheemployer - DiscountedAFLACisavailableattheemployee'sexpense
- 401K Retirement plan
- Vacation days,dependentontheposition
- CAPaid Sick Leaveearnedattherateper CAstatelawrequirements
- Paid Holidays:
New Year’sDay,Memorial Day,Independence Day,Labor Day,Thanksgiving,andthedayafter,Christmas Day
Pyro-Comm Systems,Inc.isanequalopportunityemployer.
Allqualifiedcandidateswillbeconsideredregardlessofrace,color,religion,national origin,sex,genetic information,age,disability,orveteranstatus.
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