Event Coordinator, Creative Arts​/Media

Location

Pleasanton, CA (On-site) | Full-time & Part-time Options Available

$27–$32/hour + benefits and flexible schedule

Our client is a premier hospitality group operating two of the most sought-after event venues in the Bay Area. With a reputation for delivering beautifully executed events and refined culinary experiences, they’ve built a loyal following by blending professionalism, warmth, and creativity. Their team is passionate about creating unforgettable weddings and events, right down to the last detail.

The Event Coordinator is the backbone of execution, responsible for managing the full event lifecycle from client meetings to day‑of coordination. This role is ideal for someone who thrives in fast‑paced environments, is calm under pressure, and enjoys blending logistics with hospitality. Event days are typically 10 hours, and the rhythm averages 1 to 2 events per week. Flex days are built in following event shifts to promote work‑life balance.

• Lead and execute events from planning meetings to final wrap‑up
• Direct the set‑up crew and banquet staff during events
• Manage tastings, rehearsals, client walkthroughs, and vendor communications
• Ensure all event elements align with client vision and company standards
• Troubleshoot onsite challenges and resolve issues in real time
• Create floor plans and handle rental and vendor coordination
• Assist with administrative tasks and occasionally support the sales team with tours

• 2+ years of experience in hospitality, events, or related roles
• Exceptional communication and people skills
• Ability to multitask and calmly manage the moving parts of large events
• Comfortable working weekends and swing shifts as needed
• Proficient in Google Suite, experience with event software a plus
• Bachelor's degree in Event Management or related field preferred

This team values each other, and it shows. You’ll join a collaborative environment where your voice matters, your creativity is welcomed, and no two days are the same. Plus, you’ll never be bored.