Project Manager - Planning

At DAHLIN , we believe great design starts with thoughtful planning. We are seeking a Project Manager to join our Planning & Entitlement Team to lead and deliver a wide range of projects from early planning and front-end design through schematic design and entitlement. This role serves as the primary liaison between clients, jurisdictions, and subconsultants, ensuring clear communication, strong collaboration, and successful project outcomes.

The ideal candidate for this position has a background in urban planning, urban design, or architecture and has experience leading entitlement and early-phase design projects.

This hybrid role requires at least three days per week onsite in our Pleasanton, CA office.

• Lead planning efforts and author policy documents, including specific plans, design guidelines, and objective design standards.
• Lead project planning and execution by managing scope, schedule, staffing, budgets, work plans, deliverables, and team performance to ensure successful project outcomes.
• Prepare and negotiate proposals, fees, schedules, and contracts for clients and consultants.
• Serve as the primary point of contact for clients, ensuring timely communication and effective resolution of issues.
• Build and maintain strong client relationships while staying informed of client goals, market conditions, and industry trends.
• Schedule, facilitate, and document project meetings with clients, internal teams, consultants, and agency representatives.
• Coordinate multidisciplinary project teams to maintain quality standards and meet budget and schedule objectives.
• Manage project documentation and consultant coordination throughout planning, entitlement, and early design phases.
• Identify and resolve project challenges in collaboration with Principals, planning staff, and design teams.
• Support business development efforts with current and prospective clients.
• Contribute to project reporting, resource planning, and staffing discussions to support team performance and financial goals.
• Foster a positive team environment by supporting staff development, training, and mentoring.
• Oversee project setup, including contracts, project processes, and coordination with accounting for invoicing.
• Ensure a seamless transition of projects into design development and construction documentation phases.
• Conduct post-project follow-ups to assess client satisfaction and identify future opportunities.

• Strong understanding of the planning, entitlement, design, and production process.
• Ability to evaluate and respond to the technical impacts of design decisions.
• Exceptional writing skills for planning and design documentation.
• Proven project management experience, including scheduling, scopes, fees, coordination, and client communication.
• Excellent leadership, communication, and organizational skills.
• High design competency with working knowledge of zoning regulations and building codes.
• Proficiency in AutoCAD, Revit, Sketch Up, Enscape, Bluebeam, Adobe Creative Suite, and Microsoft Office.
• A proactive, adaptable approach and comfort working in a fast-paced environment.

• Demonstrated experience leading planning, entitlement, urban design, or architectural projects, including client management and consultant coordination.
• Bachelor’s degree or higher in Urban Design, Planning, or Architecture.
• 5+ years of experience in urban design, planning and/or architecture, including project management and leadership responsibilities.
• Demonstrated knowledge of U.S. building codes, permitting processes, and construction practices.
• Experience coordinating with U.S.
  
  -based clients, consultants, and regulatory agencies.
• AICP or architectural licensure preferred.
• Commitment to ongoing professional development.
• Must be legally authorized to work for any employer in the United States without any restrictions. Please note that visa sponsorship is not offered for this position.

We offer a competitive compensation package based on experience and qualifications. Excellent benefits include medical, dental, and vision coverage. We also offer the opportunity to participate in a pre-tax Flexible Spending plan, Employee Stock…