HRIS Manager - Pleasanton, CA

Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.

Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere.

Summary:

The HRIS Manager will own configuration, integrations, data integrity, reporting, and user enablement across Calyxo's People technology stack. In addition to ensuring reliable day-to-day operations, this role drives a robust "People Analytics" capability: designing reconciled datasets across systems, building executive-ready dashboards and automated refreshes, developing forecasting and scenario models and establishing data-quality rules and governance. The People Information Systems & Analytics Manager translates business needs into scalable system solutions, leads change management to drive adoption, and communicates clear, insight-rich narratives that inform decisions for HR, Finance, and business leaders.

This is a hybrid position located in the Pleasanton, CA. We are also open to fully remote option in the west coast for the right candidate.

In This Role, You Will:

HRIS & Systems Administration

* Serve as the primary administrator for our HR tech stacks, including configuration, user permissions, organizational structures, and master data.

* Maintain seamless data flows between tech stacks, partnering with IT and vendors to design, test, deploy, and monitor integrations.

* Manage release notes and system upgrades; plan sandbox testing, user acceptance, and production cutovers with appropriate compliance controls.

* Own HRIS incident triage and resolution, documenting root cause, permanent fixes, and preventive controls; maintain SOPs and configuration documentation.

Data Management & Compliance

* Audit and reconcile People data (e.g., demographics, compensation, benefits, employment status) to ensure accuracy and completeness across systems.

* Ensure HR data practices and system configurations meet policy, privacy, and audit requirements.

* Support internal/external audits with evidence and remediation plans.

* Partner with Benefits and Payroll to validate ACA-related deduction codes, eligibility data, and pay/benefit impacts.

Process Improvement & Automation

* Translate business requirements into system solutions that simplify and scale People processes (onboarding, promotions/transfers, merit cycles, leaves, offboarding).

* Lead automation initiatives using platform capabilities (e.g., HiBob workflows, Greenhouse automation, Paylocity feeds) to reduce manual work and error risk.

* Drive change management for new features and integrations-create rollout plans, communications, job aids, and training that ensure strong adoption.

Data Analytics & Reporting

* Design and maintain People analytics datasets combining sources across HR tech stacks to deliver trusted, reconciled metrics.

* Build executive-ready dashboards (headcount, attrition, hiring funnel, offer acceptance, compensation trends, benefit enrollment/utilization, leave impact) and automate refresh cycles.

* Develop forecasting and scenario models to support workforce planning, merit cycles, and benefits affordability analyses (e.g., ACA safe harbor checks, premium contributions).

* Establish data quality rules and monitoring for critical fields (employee status, job/level, compensation, deduction codes, eligibility) with alerting and remediation playbooks.

* Partner with Finance and People leadership to align KPI definitions and metadata; publish data dictionaries and governance standards for cross-functional use.

* Perform root-cause analyses on discrepancies between systems (e.g., HRIS vs payroll vs benefits) and drive corrective actions across owners and vendors.

* Drive ad hoc insights using advanced Excel and BI tooling; translate findings into clear narratives and recommendations for leaders and business partners.

Enablement & Vendor Management

* Provide expert user support and training to HR team members and managers; maintain a searchable library of guides and knowledge articles.

* Manage vendor relationships (SLAs, release roadmaps, issue escalation) to meet business needs.

Who You Will Report To:

* Director, People Operations

Requirements:

* Bachelor's degree in Human Resources, Information Systems, Data Analytics, Business Administration, or related field required; HR/HRIS certifications preferred.

* 8+ years in HRIS/People Systems roles, preferably in high-growth, regulated environments.

* Hands-on configuration and administration experience with HiBob, Greenhouse, Paylocity, plus integration exposure to bSwift and Cocoon.

* Advanced Excel skills;…