Billing & Accounting Specialist — Fast-Paced Finance

Now Hiring:
Billing Coordinator & Accounting Clerk

We are seeking two team members to join our Accounting & Billing department.

Billing Coordinator – Responsible for end-to-end billing, invoice accuracy, and cash application.

Accounting Clerk – Supports daily accounting operations, including accounts payable and receivable tasks.

Both roles require attention to detail, strong organization, and the ability to work in a fast-paced environment.

• Prepare accurate, timely invoices for multiple clients and programs
• Process vendor invoices (including EDI files) and credit memos
• Review sales orders, fulfillment data, pricing, and job costs to ensure accurate invoicing
• Perform cash application: apply payments, reconcile accounts, resolve unapplied payments
• Monitor accounts receivable and follow up on outstanding invoices
• Collaborate with Sales, Merchandising, and Finance to resolve discrepancies
• Assist with month-end billing close and reporting
• Take ownership of billing procedures and resolve complex billing matters

• 2+ years billing or related accounting experience
• Knowledge of POs, sales orders, and item fulfillment
• ERP billing experience;
  Net Suite preferred
• Proficient in Microsoft Excel

• Process vendor invoices and support accounts payable
• Assist with accounts receivable and invoice tracking
• Support job cost tracking and data entry
• Process credit memos and maintain supporting documentation
• Assist with account reconciliations and month-end close
• Communicate with internal departments to obtain documentation

• 1–2 years accounting, AP, or AR experience preferred
• Basic accounting knowledge
• ERP experience preferred;
  Net Suite a plus
• Proficient in Microsoft Excel

Required Competencies (Both Roles)

• Strong attention to detail and organizational skills
• Ability to meet deadlines in a fast-paced environment
• Clear, professional communication
• Sense of urgency and accountability